Project Administrator

 Join our team and play a key role in supporting the successful delivery of construction projects from start to finish. In this position, you'll partner closely with our Project Management teams to coordinate contracts, insurance compliance, project documentation, and closeout activities in a collaborative environment  

Responsibilities include:

• Work closely with the Project Management Teams to assist with managing the Contractual Risk Transfer on Projects.
• Support Subcontractor Administration including Contracts and Insurance Compliance.
• Support owner Contract administration relating to insurance, builders risk, and contract exhibits.
• Assist with compiling and preparing O+M manuals and as-built drawings. 
• Keep project management team informed of outstanding subcontracts, certificates of insurance, and closeout documents. 
• Process partial and final owner lien waivers for monthly requisitions. 
• Assist in collecting partial & final sub lien waivers, sub-sub lien waivers, and union letters.  
• Assist in collecting monthly sub-requisitions and invoices. 
• Process final sub lien waiver releases. 
• Assist with ordering plans and specs from printing companies.
• Maintain up-to-date project records.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way.

Work Environment

• Office setting: Prolonged periods of sitting at a desk and working on a computer.
• Construction Site: Walking the site on uneven walking surfaces, climbing ladders, being around machinery with moving parts and around heavy equipment.
• Protective gear: Wearing personal protective equipment, such as safety glasses, clothing, and a hard hat, for most of the day while on the construction site.
• Work Hours: This position generally works standard hours, but may work extended hours, nights, and weekends, especially during critical project phases, to address project delays or to assist with site coverage.

Salary Description

$60,000 - $80,000

Columbia does not accept unsolicited resumes from recruiters, staffing agencies, or any other third parties. Any resumes submitted to Columbia or its employees without an agreement in place will be considered the property of Columbia, and the company will not be responsible for any associated fees or placement costs. Third-party vendors interested in working with Columbia must contact [email protected] to be considered for an approved vendor agreement.  All approved vendors must submit candidates directly to Talent Acquisition. Submissions sent to hiring managers or any employee outside of Columbia Talent Acquisition will not be recognized and may disqualify the agency from future partnership consideration.

Strong computer skills and familiarity with the Microsoft Office suite.

• Strong communication, organizational and time management skills.
• Able to work independently and as part of a team.
• 2+ years’ administration experience preferred.
• Experience in the Architecture, Engineering, and Construction (AEC) industry preferred.