Project Administrator (Construction)

Location: Chicago, IL (Onsite)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM

About Novak Construction
Founded in 1980 and headquartered in Chicago, Novak Construction is a premier national general contractor and construction management firm. We deliver complex commercial projects across multiple sectors, including retail, healthcare, industrial, and cold storage. Our success is driven by experienced teams, strong client relationships, and a commitment to operational excellence.

Position Overview
Novak Construction is seeking an experienced Project Administrator to join our team at our Chicago office. The ideal candidate will have 5+ years of experience as a Project Administrator working for a commercial general contractor and be comfortable supporting multiple active projects in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers, Superintendents, and Project Executives.
• Manage and maintain project documentation, including contracts, subcontracts, purchase orders, change orders, and closeout files.
• Coordinate subcontractor onboarding, insurance compliance, and required project documentation.
• Track and process invoices and vendor compliance items.
• Maintain accurate, well-organized project records within construction management systems.
• Assist with meeting coordination, agendas, minutes, and distribution of project communications.
• Support general project coordination, reporting, and administrative needs as required.
• Serve as a point of contact for internal teams and external partners regarding project administrative matters.

Required Qualifications

• Minimum 5 years of experience as a Project Administrator with a commercial general contractor.
• Strong understanding of construction documentation, workflows, and industry terminology.
• Proficiency with Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and support several project teams simultaneously.
• Strong written and verbal communication skills.
• Ability to work onsite in our Chicago office, Monday–Friday, 8:00 AM–5:00 PM.

Preferred Qualifications

• Experience supporting multiple commercial construction projects simultaneously.
• Familiarity with Sage Project Management, Autodesk Construction Cloud, Bluebeam, and PDF workflows.

Benefits

• Competitive salary based on experience.
• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, and 401(k) with company match.
• Paid holidays, vacation, and sick time.

Novak Construction is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.