Project Administrator - Environmental Systems - Charlotte

Company Mission Statement: To build up our communities, our clients and each other by building trust in everything we do.

Summary/Objective: Promotes the company's mission statement while providing contract administration and office support to meet all objectives of the project team(s). Please note, this role is not an entry into Project Management but a support role for the Project Management teams. 

Essential Functions:

• Provide administrative support to the project teams, including the Project Manager, Assistant Project Manager, Project Engineer, and Superintendent.


• Utilize project management software to generate and track subcontracts, purchase orders, bonds and other functions as required within the software.


• Maintain project documents and project files within the project management software.


• Utilize other departmental software to research and review reports.


• Responsible for reviewing your work to ensure accuracy, thoroughness, and neatness.


• Gather and assemble supporting documents for project closeout.


• Act as a resource for Project Teams on certain company policies and procedures.


• Ability to access and perform routine functions on the Internet.


• Coffee, office supplies, mail, deliveries, greet visitors and event planning and support. 


• Assist with office service providers in areas such as parking, pest control, cleaning and building association.


• Outside of listed tasks, is willing to be flexible and assist the appropriate team members.

 Competencies: 

• Knowledge of and proficiency with Harper’s Project Management Software, Procore.


• Knowledge of process MBE reporting is a plus.


• Proficient with Microsoft Office (365 Suite, Outlook, Word, Excel).


• Solid foundation in Adobe Pro, Bluebeam and others as necessary.


• Excellent verbal and written communication skills.


• Excellent organizational skills and attention to detail.


• Excellent time management skills with a proven ability to meet deadlines.


• Strong customer service and interpersonal skills. 


• Ability to prioritize tasks and to delegate them when appropriate.


• Ability to function well in a high-paced and at times stressful environment.

Education and Experience:

• High School Diploma or equivalent (Required)


• Associate degree in related field (Preferred)


• Construction Related Experience: 3 years (Preferred)


• NC Notary (Preferred)

Supervisory Responsibilities: None.

Work Environment: Typical office hours (M-F, 8 a.m. to 5 p.m.) Hours may vary depending on demand. 80% sitting, 20% standing or walking.

Physical Demands: Typically, the employee may sit comfortably to perform the work. No special physical demands are required, but it usually involves prolonged periods of sitting at a desk and working at a computer. However, there may be some walking, standing, bending, and carrying of light items such as papers, books, small parts, driving an automobile, etc. While this work typically is not physically demanding, it can be mentally demanding, with many deadlines needing to be met consistently.

Travel Required: Minimal but may be required from time to time for errands, regional office meetings, construction job site visits, or company events. There may be a business need for overnight stays when working on a project some distance from your assigned office. When assigned to a project outside of your Primary Work Area or Geographical Work Area, you will follow the guidelines in our “Travel Policy.” Must have a valid US driver's license.

Benefits:

• Comprehensive health, dental, and vision insurance.


• 401(k) with company match.


• Paid time off and holidays.


• Professional development opportunities.

Additional Eligibility Requirements: None.

Work Authorization/Security Clearance Requirements: Authorized to work in the United States.

Affirmative Action/EEO statement: Harper provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Other Duties: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Expensify management, scheduling support, and daily communication support. Duties, responsibilities, and activities may change at any time with or without notice.