Project Administrator - Urgent Position

Provide Administrative Support to Project Manager’s, Team Members, Clients and Subcontractors.
Expedite expense reports & invoices.
Format documents using MS Office Suite.
Help with the weekly, monthly and quarterly reports.
Distribute Minutes of Meetings.
Mobilization and Demobilization employees.
Capture Action Items in SharePoint and updated databases.
Coordinated food orders & offsite team building.
Setup and monitor project calendars, vacation schedules and distribution list.
Set up new employee’s offices and de-mobilizations; worked with HR and Facilities.

Maintain calendar, schedules meetings and appointments in MS Teams.
Handle travel arrangements (accommodations, transportation and a prepared itinerary).
Compile and submit Expense Reports.
Inventory and order office supplies, plus office equipment.

Compose and proofread hiring manager correspondence responses to letters, emails and phone calls.
Maintain files in an organized and accessible manner to include updating information, purging files,
Manage internal and external communications (between Program team, contractors, field staff, and external customers)

Manage and prioritize requests to be completed based on team needs

Perform quality reviews of program reports, deliverables, and other documents

Develop and maintain Excel spreadsheets to track program data (i.e., consent forms, vehicles, materials, equipment, and staff records)

Support office and field Teams with other duties as requested

Ability to interact and converse with program contractors and members of the public

About you:
Minimum Requirements:
Associate's degree Business Administration and Management

Preferred Qualifications:
2 or more years as a construction/engineering administrator

2 years assisting

Proficiency in PowerPoint

Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook,

Critical thinking and problem solving

Ability to adapt quickly to new or changing technologies/situation

Construction and/or engineering background