Project and Contract Specialist

F. L. Crane & Sons, Inc. an employee-owned specialty contractor with over 75 years of experience covering a wide range of finishing, metal panel systems and custom crating. We are based out of Fulton MS and operate 14 divisions throughout the southeastern part of the US. We pride ourselves on our family culture, dedication to innovation, and maintaining the highest standards in the industry.

• Perform initial job setup within ERP system, including creating, balancing, and reviewing project budgets.
• Assist all branches with change order entries and updates.
• Set up Subcontractor Agreement Schedules of Values (SOVs) and support branches in maintaining consistency.
• Create and maintain customer profiles in ERP system, ensuring accuracy and completeness.
• Manage customer pre-qualifications and annual updates, utilizing platforms such as iSqFt, ENR, Building Connected, Avetta, iBidPro, Construct Connect, Connect Secure, CBRE, Ariba, TradeTap, Textura, Smartbid, Vertikal, Contractor Score, and Helix.
• Maintain current documentation files, including credit info, OSHA logs, DART & TRI rates, bank letters, financials, job references, W-9s, EMR mod letters, surety letters, COIs, Cage Code, and D&B info.
• Finalize contract request documentation, including W-9s, performance and payment bonds, and COIs—supporting all branches as needed.
• Generate and distribute monthly bid logs, awarded job reports, labor forecasts, and backlog summaries.

Education and/or Work Experience

• Previous experience as an executive assistant (preferred)
• Associates degree in Business Administration or related field (preferred)
• High school diploma (or equivalent). (required)

Preferred Skills and Abilities

• Excellent organizational skills, with the ability to manage multiple deadlines, systems, and document types
• Ability to balance and review budgets, contracts, and change orders with minimal supervision
• High attention to detail to ensure accuracy in data entry, contract setup, and reconciliation
• Strong communication skills, both written and verbal, for coordinating with internal teams and external partners
• Proficiency in Microsoft Excel and other reporting tools
• Self-motivated and resourceful, with the ability to take initiative and work independently
• Team-oriented attitude with a willingness to support multiple departments and branches as needed
• Familiarity with prequalification platforms such as iSqFt, BuildingConnected, Avetta, Ariba, SmartBid, etc.

• Health Care Plan (Medical, Dental)
• Retirement Plan (401k) matching
• Voluntary Insurance (Vision, Basic Life Insurance & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Voluntary Short-Term & Long-Term Disability
• Employee Stock Ownership Plan