Project Assistant

Summary:

This position is responsible for facilitating the efficient and accurate administration of company projects within the context of the Company’s long-term goals and values.

Core Values:  

• Do the Right Thing – whether someone is looking or not; be trustworthy, fair, respectful


• Focus on Excellence – Continuous improvement; can-do attitude; have openness leading to better results


• Bring Value – Give rather than take; move things forward; optimize for others


• Work as a Team – Celebrate wins, learn from losses; work together; support one another

Essential Job Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Prepare subcontract agreements (including subcontract amendments for applicable subcontractors), purchase order agreements, and change orders


• Monthly Pay Applications, including Lien Waivers.


• Contract administration (Contract Recordation (Notice of Contracts), Owner Change Orders, Substantial Completion, L&P Certificates).


• Assembling project close-out documentation.
  


• Coordinate set-up of field office, utilities, and network/IT


• Provide assistance on bid days as necessary


• Management of master project files


• Perform administrative duties such as typing, filing, copying, and fielding telephone calls


• Assist with receptionist duties as assigned


• Experience with Certified Payroll / Davis Bacon Determination


• Experience with DBE programs and compliance documents (collect / review)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Core Competencies:

• Attention to detail


• Ability to work successfully with a team


• Ability to represent Company in a professional manner


• Ability to work in fast-paced environment


• Exceptional organizational and time management skills

Required Experience & Education:

• 3-5 years secretarial and/or administrative experience


• High School Diploma


• Proficiency in Microsoft Office Suite

Preferred Experience & Education:

• Construction industry terminology & experience


• Bilingual – Spanish/English


• Experience with Viewpoint and/or Procore


• GCPay


• Digital Signature Programs (i.e. SignNow, DocuSign)


• AIA Documents Software


• TEAMS / SharePoint


• 3rd Party Insurance Auditing Programs (i.e. Jones)

Work Environment:

This position works in a standard office environment.

Physical & Mental Demands:

The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to sit for extended periods while working on a computer, with occasional standing and walking to attend meetings or collaborate with team members.


• Regular lifting of materials weighing up to 20 pounds.


• Must have the ability to see and read on computer screens, proposals, contracts, and other documentation with accuracy to ensure clear interpretation and attention to detail.


• Ability to reach, stretch, kneel, squat, bend, and sit up for up to six hours at a time.

Work Hours:

As dictated by management, Monday-Friday

Travel:

Limited as required

Disclaimer: This job description shall not constitute or be construed as a promise of employment or as a contract between Landis Construction and any of its employees.