Project Assistant

The Project Assistant is responsible for accurate and timely completion of a variety of job-site specific clerical and administrative tasks. This position in located on a job site in Fort Wayne, IN.

Main Job Tasks & Responsibilities

• Reports employee hours and submits timecards


• Tracks and reports equipment hours


• Runs various reports on a regular and timely schedule


• Updates various spreadsheets, reports, meeting minutes and databases


• Completes paper and electronic filing


• Completes cost code set-up in system


• Prints, reconciles, codes and submits invoices


• Ensures new hire paperwork is completed properly and submitted accordingly


• Schedules crew lunches; orders food and sets-up tables and chairs


• Copies binders for distribution to Foremen


• Sweeps office and arranges for trash pick-up


• Develops and maintains positive relationships


• Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company

Skills & Requirements

• Excellent written and verbal communication skills


• Strong organizational and prioritization skills


• Detail-oriented and results driven


• Proficient with Microsoft Office and other software applications


• Ability to maintain focus and concentration in a busy and noisy environment


• Demonstrates respect for coworkers and customers


• Exhibits professionalism

Education & Experience

• High School diploma or equivalent


• Related experience and/or training preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Opportunity

The Beaver Companies provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.