Project Assistant/Receptionist

Siskind Susser P.C. is looking to fill the Office Assistant/Receptionist position. This is an associate-level, full-time position. The primary role of this position will be to assist with various office administrative tasks and receptionist duties.

Because of the nature of work associated with this position, it will be necessary for this individual to work on-site at our Memphis, Tennessee office. The ideal candidate is someone looking for an associate-level administrative role with 1-3 years of administrative experience. This individual must be fluent in Spanish. This individual will report directly to the firm COO.

Job Duties:

• Manage and transfer all incoming calls from the office main line and provide professional front-desk support in the Memphis office, including greeting clients, collecting mail, and notifying staff of arrivals.
• Sort and distribute incoming mail, packages, and notices to legal staff in a timely manner.
• Collect in-person client payments and assist with scheduling client appointments when needed.
• Maintain reception coverage schedules and help improve front-office procedures for efficiency.
• Assist with locating and organizing client files (both physical and digital), and support ongoing file scanning projects by coordinating with part-time scanning assistants.
• Provide project support assistance to firm project managers, including tracking deadlines, helping with documentation, and coordinating administrative tasks for software support or other firm initiatives.
• Liaise with building management, external vendors, and the firm’s IT provider to ensure smooth operations and resolve facilities or technical issues.
• Monitor office supply and equipment inventory; coordinate orders and deliveries as needed.
• Help plan and execute internal social events, gatherings, team-building activities, and firm culture initiatives.
• Maintain and update the company calendar, including holidays, events, and project milestones.
• Provide administrative support to the Managing Partner, COO, and project managers as requested.

• High school diploma or equivalent required.
• Outstanding organizational and problem-solving skills.
• Ability to read, write, and speak Spanish fluently.
• Ability to work effectively with a team under time deadlines.
• Excellent verbal and written communication skills.

• Competitive Salary, based on experience.
• Full-Time Benefits Include:
• Health Insurance
• Dental and Vision Options
• Short-Term/Long-Term Disability
• 401(k) w/ employer match
• PTO days