Project Clerk

JOB SUMMARY: The Project Clerk will run and organize all project administration activities in cooperation with and under the direction of the Project Manager. The Project Clerk shall assist the Project Manager, Assistant Project Manager, Superintendent, and Project Engineer in processing information and conducting all secretarial/clerical duties at the jobsite level as required. All duties are to be performed in accordance with company policies and procedures.

JOB RESPONSIBILITIES:

• Prepare purchase orders from information provided by the project’s management. Transmit the purchase orders to the Purchasing Department.
• Process reports required by the headquarters office with information provided by the project’s management.
• Responsible for setting up and maintaining a neat and efficient electronic filing system. File and maintain written and electronic documentation and correspondence.
• Assist in data entry in the company’ systems (Ex. eCMS).
• Administer office petty cash, as applicable.
• Responsible for the maintenance of a neat orderly field office.
• Provide logistical support for project’s meetings, workshops, and other events.
• Assist in the management of discrepancies in coordination with the Accounting and Purchasing departments.
• Assist with all subcontracts and purchase orders.
• Prepare Change Notification document, manage the document workflow and provide final to the Human Resources department.
• Compile and maintain detailed project documentation including architectural plans, subcontractor bids, reports, change orders, permits, and invoices.

REQUIREMENTS:  

• Associate Degree in Office Administration
• Minimum five (5) years of construction office support experience
• Proficient knowledge of MS Office
• Excellent communication skills
• Very good organizational and multi-tasking abilities
• Preferably bilingual in English and Spanish

AIREKO is proud to be an Equal Employment Opportunity and Affirmative Action employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, sexual orientation, gender identity, gender expression, national origin, age, disability status, genetic information, military or veteran status or any other applicable legally protected considerations made unlawful by federal, state, or local laws.