Project Control Coordinator

Description

Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.

ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it’s about delivering on our commitments.

The Project Control Coordinator will be responsible for the management, supervision and execution of all work and plans supporting housekeeping (including floor restoration), shipping and receiving, work management tracking and documentation, shipping and receiving, reception/ visitation oversight, security, and other general administrative duties necessary. 

Essential duties and responsibilities:

The primary responsibilities of the position will include but not limited to:

• Assign, schedule and perform (as necessary) work orders for custodial, floor restoration. Perform QC in accordance with QCP of all tasks assigned
• Act as liaison between onsite staff and ICMS corporate (HR, payroll, etc.)
• Assist with supplies/ material ordering for operations and maintenance requirements, including corporate/ overhead requirements in accordance with ICMS procedures
• Maintain currency and status of work in CMMS to ensure proper work management and data collection for work orders
• Work with Project and Operations Manager to develop standard operating procedures for staff to follow in execution of their job duties
• Assign and execute auditorium and conference room setup changes as needed
• Maintain inventory of housekeeping consumable items and equipment
• Work with shipping and receiving clerks to effectively track and process inbound and outbound traffic
• Execute disciplinary actions as required
• Assist in communication and escorting with third party vendors as needed
• Assist new hires with onboarding and processing as needed
• Train new employees in the areas of direct report
• Conduct annual performance evaluations of direct reports
• Assist Project Manager and Operations Manager with overall contract performance in accordance with the PWS
• Assume responsibility for ICMS operations in the event of an absence of Project Manager or Operations Manager.

Requirements

• Prior experience in general administrative duties recommended 
• Supervisory experience of people and/or tasks and schedules
• General math and accounting understanding including the development of Purchase Orders and budget planning
• Excellent time management skills and ability to plan for and accommodate deviations while continuing to meet expectations 
• Effective and clear written and oral communication skills focus/ emphasis on customer service.

Physical requirements:

Consistently lift up to 50lbs, ability to bend, crouch, or for lengthy periods. Ability to negotiate stairs frequently. Ability to walk very lengthy distances at the culmination of each day’s activities.

Work Schedule: Primarily Monday through Friday 9:00A-5:30P or as formulated by the program or project managers. Open to and may require some variation of this over the course of a work week. 

Benefits:

• Medical, Dental, & Vision Insurance 100% covered for employee
• Life and Accidental AD&D Insurance
• 401K Retirement plan 
• Paid Federal Holidays
• Generous sick and vacation leave

ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.   

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