Project Control Specialist - Urgent Hire

SUMMARY:

Processes project financial information for the Engineering Department into the Commission’s Accounting System (MUNIS). Work is performed in coordination with the Engineering Department’s Capital Program Coordinator, but subject to review by a professional superior for program effectiveness and conformance with established goals, objectives and policies that improve the efficiency of Commission assigned projects and programs.

MINIMUM EXPERIENCE and ABILITIES:

Bachelor’s degree in a field such as business administration, finance, engineering, construction management or project management and three (3) to five (5) years project controls related experience. Experience should include the necessary financial, communication and organizational skills necessary to work with engineering department project managers and other departments within the organization. Knowledge of the Microsoft Office Suite is desirable. Knowledge of working in an enterprise resource management system is desirable.

RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinates with Accounting, Purchasing and Capital Program Coordinator to establish Project Financial Set up and Year-end Closeout.
• Tracks Project Costs, Modifications, Change Orders and Task Order Assignments from inception to closeout.
• Tracks and processes Consultant’s and Attorney Invoices and Contractor Pay Estimates so they are paid in a timely manner.
• Monitors Project Progress and coordinates with Project Managers to close out completed contracts.
• Coordinates the Project Accounting Information with Engineering Department’s Capital Program Coordinator.
• Coordinates Project Accounting Information with the Commission’s Accounting Department.

SUPERVISORY RESPONSIBILITIES

• This job has no supervisory duties.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in a field such as business administration, finance, engineering, construction management or project management and three (3) to five (5) years project controls related experience. Experience should include the necessary financial, communication and organizational skills necessary to work with engineering department project managers and other departments within the organization. Knowledge of the Microsoft Office Suite is desirable. Knowledge of working in an enterprise resource management system is desirable.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Clerical

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.

• Knowledge of data entry equipment and of office practices and procedures.
• Skill in the operation of office equipment including, but not limited to, typewriter, calculator, fax machine and computer terminal.
• Ability to accurately prepare and maintain records, files, and reports.

Communication

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Skill in editing documents for correct grammar.
• Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Skill in communicating effectively in writing as appropriate for the needs of the audience.
• Skill in talking to others to convey information effectively.
• Skill in discussing a variety of job-related topics on short or no notice.
• Skill in listening perceptively and conveying awareness.
• Ability to communicate in English.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.
• Ability to read and understand information and ideas presented in writing.
• Ability to communicate information and ideas in speaking so others will understand.
• Ability to communicate information and ideas in writing so others will understand.
• Ability to communicate effectively in both oral and written form.

Computer Use

• Skill in the use of standard office equipment and software.
• Skill in using computer applications including spreadsheet, database, and word processing software.
• Skill in using analytical software tools, data analysis methods, and other computer applications.
• Ability to operate office machines, including typewriter, adding machine, calculator, and
• personal computer.
• Ability to operate personal computer with a general understanding of application software, and an understanding of the internet.
• Ability to learn office specific software.

Critical Thinking/Problem-Solving/Analysis

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Skill in analyzing and organizing technical data.
• Ability to exercise sound judgment in making critical decisions.
• Ability to evaluate documents for accuracy and legal conformance.
• Ability to anticipate and diffuse problems before they occur.
• Ability to process information logically.
• Ability to analyze and solve work related problems.
• Ability to problem-solve a variety of situations.

Financial / Accounting / Budget

• Knowledge of accounting, budgetary, and management principles, practices, and procedures.

Interpersonal

• Skill in establishing rapport and gaining the trust of others.
• Ability to work effectively within a complex organization structure.
• Ability to establish and maintain cooperative working relationships.
• Ability to work successfully as a member of a team and independently with moderate supervision.
• Ability to understand and follow instructions.

Legal/Policies &Procedures

• Knowledge of, or the ability to learn, Commission policies and procedures.

Managerial/Supervisory/Project Management

• Knowledge of program planning and implementation.

Mathematical Skills

• Skill in computing ratios, rates, and percentages.
• Ability to add, subtract, multiply, or divide whole numbers, fractions, and decimals quickly and correctly.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Self-Management Skills

• Skill in completing assignments accurately and with attention to detail.
• Ability to perform effectively under conditions of fluctuating workload.
• Ability to work under pressure and meet close deadlines.
• Ability to set priorities and complete assignments on time.
• Ability to work independently and following through on assignments with minimal direction.

Vocational Skills

• Ability to analyze and prepare documents, reports, and correspondence.
• Ability to prepare concise reports.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver's license required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

ADDITIONAL NOTES

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed to meet the ongoing needs of the organization.