Project Coordinator

Position: Project Coordinator

Reports To: Senior Architect/Project Manager

Classification: Non-Exempt

Date of Revision: 9/2021

Summary

Project Coordinator -is responsible to provide general administrative support to the Project Team for a variety of projects.

Essential Functions:

• Provides all general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Coordinate schedules for meetings and training as needed.
• Provide administrative support such as conducting research, assisting on the preparation statistical reports, and handling information requests.
• Organize, process, distribute, file/log and track RFIs, change orders, and other construction related documents
• Assists project team in preparing written materials including applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control
• Review, proofread, and edit project related documents
• Preparing and documenting meeting minutes as needed
• Assists processing pay applications
• Coordinates check requests
• Enters project data into program management software system.
• Communicate with project manager, construction administrator and professional consultants as needed
• Familiar with construction/ project close out process

Competencies:

• Experience working on construction management programs and/or on a construction job site
• Experience working with architecture/engineering firm
• Construction experience with OSHPD and/or DSA projects
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of administration, procedures, and project related recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new project related software.

Certification Requirements

• Certifications are not necessary

Supervisory Requirements

• None

Work Environment

• This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office location has a workstation for scanning/ photocopying and a cafe for dining. Building construction sites may include varying temperatures, wind, dust, and noise levels and may include hazardous and dirty conditions

Physical Demands

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift a set of construction documents
• Ability to sit for long periods of time
• Occasional light lifting

Position Type/Hours expected to work

• This is a full-time position with a minimum expectation of 40 hours per week

Travel

• Occasional travel

Required Education and Experience

• 4-year degree from an accredited college or university preferred
• A minimum of two years of administrative experience in a fast-paced office environment

Work Authorization

• Sponsorship may be considered

AAP/EEO Statement

NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.

NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.