Project Coordinator

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal and project preparation. Gathers data and documents to a centralized location.


• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.


• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.


• Prepares reports and forms for Project Manager review.


• Assists in Change Order development and monitors through client sign-off.


• Provides initial, line item review for expenses and time.


• Assists in preparing construction packages.


• Maintains project files.


• Provides administrative support for department operations.


• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.


• Prepares purchase requisitions for review and approval by management.


• Assists in the preparation of regularly scheduled reports.

Experience

• 2-5 years project coordination, project administration 


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  Construction, utilities, or infrastructure projects preferred 

  
  


• Experience supporting multiple projects at once (tracking schedules, budgets, deliverables)


• Software/Tools:  Excel, MS Project, Sharepoint, ProjectWise or similar