Project Coordinator

Project Coordinator

Salary Range: $55,000-$70,000 based on experience

We're looking for an experienced Project Coordinator who thrives in fast-paced environments, excels at managing multiple moving parts, and has strong communication skills. The ideal candidate enjoys being a part of a team and loves seeing a project through from start to finish!

What You’ll Do:

• Collaborate cross-functionally with project managers, operations, vendors, and finance teams to ensure accurate project tracking, reporting, and project execution


• Manage project schedules, labor planning, and logistics coordination, ensuring efficient movement of materials, equipment, and resources across multiple projects


• Develop install plans and coordinate directly with subcontractors and vendors to execute project work on time


• Track, schedule, and confirm material and equipment shipments to ensure accurate and timely delivery


• Build and maintain vendor relationships to support reliable service and delivery performance


• Identify, troubleshoot, and resolve project issues in real time to keep timelines, scope, and priorities on track


• Manage project scope changes and change orders, ensuring proper documentation, approvals, and communication


• Create and process purchase orders (POs) with accuracy and timeliness


• Support invoicing, billing, and job reconciliation, including tracking costs and assisting with budget vs. actual analysis and project closeout


• Maintain organized project documentation, including schedules, POs, invoices, change orders, and reports


• Produce and maintain regular project updates, including status reporting, progress tracking, and risk identification


• Coordinate and support site visits, ensuring work progress aligns with project standards and expectation


• All other responsibilities/duties as assigned  

What You Need:

• Preferred: Associate’s or Bachelor’s Degree


• Strong organizational and leadership skills, with the ability to influence and motivate teams


• Experience working across complex organizations with multiple stakeholders


• A proactive, problem-solving mindset and ability to thrive under pressure


• Budget management experience for significant projects

What We Offer:

• Employee Ownership (ESOP) - build long-term wealth as an owner


• 401(k) with company match


• Multiple healthcare options including company paid plan (medical, dental, vision)


• Paid time off + holidays


• Company-paid short-term, long-term disability & life insurance

About Us:

Become our next millionaire. Alliance Material Handling is a 100% employee-owned company where every team member shares in the success they help create. We believe in rewarding hard work with real financial opportunity and long-term career growth.