Project Coordinator

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers. 

Our Project Management team specializes in fuel remodel and convenience store forecourt upgrade projects, including but not limited to, dispenser replacements, tank replacements, rebrands, reimages, and EMV upgrades. We are a high-volume team, carrying a growing project portfolio of anywhere around 5000 projects at any given time across the United States. The Project Coordinator will support the assigned Project Manager by assisting in preparing and managing documentation, schedules, and deliverables. This position will report to the Project Manager. 

Job Responsibilities:

The Project Coordinator is a team player who works closely with an assigned PM as part of a client-facing team. The Coordinator provides administrative support and processing for tasks that require keen attention to detail Coordinators have designated tasks to perform on a daily, weekly, and monthly basis. The Coordinator may not be the primary point of contact, but their value cannot be understated to the success of a project and program

• Facilitate in the definition of Project Scope, Goals and Milestones
• Coordinating with vendors across the U.S. to assure project goals and success criteria are met
• Following requests from the PM to assure tasks stay on track and on budget
• Analysis in different forms – equipment, metrics, scheduling, depending on the project
• Coordinating documentation and uploading information into Smartsheet
• Constantly learning as industry trends emerge
• Willingness to occasionally travel to other states as the job demands (this is currently on hold during COVID)
• Function in an open environment without becoming distracted
• Willingness to be cross trained to support the team as the need arises

• Highschool Diploma or GED required
• Minimum of two years of experience as a Project Coordinator in enterprise-wide programs is preferred
• Experience in Petroleum Equipment Industry is desirable
• Proficient in Microsoft Office, namely Outlook and Excel
• Preferred proficiency with Smartsheet
• Highly self-motivated and able to work a task to completion
• Clear and deliberate communication skills with varying levels of people, from technicians to Project Sponsors
• Must be eligible to work in the United States without sponsorship.
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company. 
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

JF Petroleum offers:

• Competitive pay
• 401(k) with company match 
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel

*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.