Project Coordinator

Are you an organized, detail-oriented individual passionate about keeping projects on track? We're seeking a Project Coordinator to join our Operations team and help drive success across our field service initiatives.

As a Project Coordinator, you'll work closely with Project Managers to support all phases of our projects - from planning and budgeting to execution and close-out. You’ll communicate with customers and internal teams, coordinate materials and schedules, manage documentation, and keep everything running smoothly.

What You'll Do:

Project Planning & Coordination

• Prepare and manage action plans, including schedules, budgets, and resources


• Attend site walks and project builds to gain first-hand knowledge of scope and process


• Create project folders and keep master trackers updated daily


• Submit estimates and project quotes to customers


• Coordinate subcontractors and ensure timely equipment/material delivery

Communication & Team Collaboration

• Communicate professionally via email, phone, and meetings (virtual or in-person)


• Serve as the liaison between field crews, subcontractors, and customers


• Lead problem-solving efforts and support project resolution

Field & Construction Support

• Provide field installation support and ensure crews have the necessary documents and materials


• Track progress, manage change orders, and schedule inspections


• Ensure timely permit applications and equipment deliveries

Close-Out & Reporting

• Complete project close-out tasks on time and with accuracy


• Submit all relevant documentation, packing lists, and invoices


• Maintain updated internal tracking software and project reports

What We’re Looking For:

Skills & Competencies

• Strong written and verbal communication skills


• Excellent time management, attention to detail, and problem-solving skills


• Proficient in Google Workspace, Microsoft 365, QuickBooks, and Adobe


• Ability to manage budgets, track expenses, and coordinate multiple moving parts


• Comfortable working both independently and as part of a team


• Leadership and mentorship potential for guiding junior staff

Education & Experience

• Bachelor’s degree preferred (but not required)


• No prior experience required training provided


• Project coordination or QuickBooks experience is a plus

Physical Requirements

• Ability to sit, stand, walk, lift (up to 50 lbs. regularly), and perform occasional physical activity


• Must be comfortable with on-site visits and field support as needed

Why Join Us?

• Be part of a supportive, team-focused environment


• Opportunity to develop project management skills


• Flexible and growth-oriented company culture


• Work that directly contributes to successful field operations

 Location: Westminster, MD
 Employment Type: Full-Time, Non-Exempt
 Department: Operations/Field Service

Ready to take the next step in your career?
We invite you to apply and assist us in bringing structure, clarity, and success to every project we undertake.