Project Coordinator

Document Control

• Provide document control for the project per the established processes specified to ensure adherence to quality standards and the project requirements.
• Partner with financial analysts/accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
• Track and route documents into internal and/or external systems complying with client protocols and requirements.
• Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
• Provide a variety of project support related tasks involving document management.
• Manage document processes and systems to support control and availability of project and client documentation to local office/operations.

Project Support

• Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
• Support project team with  QA/QC process for design packages.
• Partner with financial analysts/accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
• Works with clients to access and work within external systems, if applicable and required.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Interact with key client contacts as needed or as directed.
• Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
• Maintain updates to project status including timelines and deliverable dates and financial data.
• Works with Project Managers to ensure that client specific requirements are understood and followed.
• Works with Project Managers on change order requests to ensure timely delivery to client and approval.
• Partner with financial analysts/accountants and the project team to support proposal and project registration setup as needed.
• Maintain, communicate, and track milestones to project team.
• Support project/program manager with resource management and resource assignment.
• DBE, EEO, Manhour and Compliance reporting.
• Facilitate project specific safety training, implementation of requirements, review and submittal of safety documents to the Client.

General

• Follow safety rules, guidelines and standards for all projects.  Participate in pre-task planning.  Report any safety issues or concerns to management.   
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

• High school diploma and a minimum of 6 years’ related experience.
• Bachelor’s degree in engineering, Engineering Technology, Environmental Science, or related field and 2 years’ related experience preferred.
• Fluent in Microsoft Office applications.
• Experience with Oracle Cloud preferred.
• Valid driver’s license with acceptable violation history.