Project Coordinator

OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD

Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision, cultural fluency, and AI-enabled capabilities to build healthcare's most influential movements. We believe the future belongs to those who can seamlessly blend human ingenuity with emerging technologies, using AI not simply as a tool, but as a catalyst for deeper insights, faster problem solving, and more impactful work. We drive measurable impact and category-defining growth for brands ready to shape what's next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes.

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About the Role 

At Ogilvy Health, our Project Management Office drives seamless project execution, process improvement, budget management, and resource allocation across the agency. Our Project Managers assemble and lead diverse teams, ensuring projects adhere to established workflows, schedules, and budgets, ultimately delivering exceptional results for our clients. We're currently seeking a highly organized and motivated Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. This dynamic role offers an exciting opportunity to learn the intricacies of healthcare advertising and project management in a vibrant agency environment where no two days are alike. The ideal candidate is a detail-oriented, process-driven self-starter eager to contribute to a collaborative team.

What You’ll Do

• Track projects through agency from implementation to execution stages


• Support adherence to project timelines by working with the team to meet milestone dates for project completion by their deadlines


• Update timelines, resource plans, and status documents for agency as needed


• Coordinate submissions for regulatory review and handoff to Regulatory Operations


• Perform administrative oversight of projects via financial and project management systems


• Monitor and route jobs through digital workflow system to ensure that they stay on task and on time


• Maintain and archive clean historical record of project workflow


• Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews


• Keep teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings


• Advocate and champion agency processes


• Develop strong and positive working relationships with team members and project stakeholders, while maintaining adherence to objectives, process, and timelines

What You’ll Need: 

• Previous project management and project planning experience a plus


• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional


• Ability to collaborate closely with others in a team environment under tight deadlines in a fast-paced environment


• Outstanding communications (written and verbal) and interpersonal skills


• Detail-oriented and proactive problem-solving skills 


• AI Fluency: Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies. Ability to adapt to new tools and integrate AI responsibly into day-to-day work is expected.

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.