Project Coordinator 3 - NTS

The primary responsibility of the Project Coordinator 3 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 3 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

 Duties and Responsibilities include the following:

1. Assist with project start-ups and close-outs.
2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
3. Prepares routine correspondence (letters, memos, meeting notes and proposals).
4. Help prepare reports, presentations, data, and contracts; process and distribute internally and externally.
5. Assist with bid forms, proposals, and vendor quotes.
6. Bid Tracking Log - Creating Bid Numbers and Maintaining.
7. Produce small bid/change order with Project Manager assistance.
8. Subcontract Checklist.
9. Certificate of Insurance Requirements, Bonds, Billing Requirements.
10. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
11. Assist team with requests for project documentation.
12. Assist project team in submittal process based on project needs. Including understanding specs, requesting products data sheets from vendors/subcontractors, maintaining submittal log.
13. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
14. Monthly billings for subcontracts valued greater than $5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll) GMP, Cost Plus
15. Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
16. Provide copies or scans of drawings.
17. Ensure drawings are current, review new documents for changes, ensure all sets are accounted for
18. Assist with RFI’s.
19. Assist with pre-construction planning.
20. Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
21. Assist with material orders and/or tracking.
22. Process electrical permits and process plan reviews with supporting documentation.
23. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
24. Leadership Skills - Leading meetings, trainings. (includes coordination of, creating agendas and content, scheduling, facilitating and presenting.) Demonstrated leadership skills (communication, delegation, coaching, teamwork, decision making, problem solving).
25. Ability to manage own and other’s schedules.
26. Ability to train and supervise staff (if applicable)
27. Conduct regular employee check in meetings (if applicable)
28. Performance Evaluations (Gathering feedback, write up and delivering) (if applicable)
29. Other duties as assigned.

·  Experience managing RFIs, submittals, change orders, permits, contracts, and drawing control.

·  Hands-on experience preparing monthly Pay Applications, SOVs, lien waivers, and certified payroll for subcontracts.

·  Familiarity with OCIP/CCIP, COI requirements, bonds, affidavits, and certified payroll compliance.

·  Experience preparing bid forms, proposals, vendor quotes, and maintaining a Bid Tracking Log.

·  Strong skills in Microsoft Office and construction platforms like Procore, Bluebeam, or SharePoint.

·  Ability to lead meetings or trainings, create agendas, collaborate across teams, and communicate professionally in writing.

·  Ability to manage multiple deadlines, maintain logs, control documentation, and prioritize competing tasks.

·  Experience assisting with mobilization, O&M documentation, record drawings, and close-out packages.

Salary range for this position is $70,000-$85,000 annually. 

Opportunity for a discretionary year-end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https://ecpowerslife.com/wp-content/uploads/2023/09/EC-Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

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EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E-Verification. Click the below links for more information.

E-Verify Participation Poster English and Spanish

E-Verify Right to Work

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [email protected].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737