Project Coordinator & Grants Assistant

The Project Coordinator & Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.

Responsibilities include but are not limited to:

• Executive level support to the Senior Vice President of Operations.
• General administrative support for the department of Operations and assignment to special projects as determined by SVP.
• Provide project support and assistance to the Operations team for architectural and construction projects.
• Requires communication and coordination with external firms and partners.
• Participates and attends meetings as needed.
• Creates files and follows-up with any missing documentation.
• Review documents maintain files as necessary.
• Meets and greets all visitors to the SVP Operations.
• Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.
• Interacts with different departments and employees of all levels including upper level personnel.
• Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.
• Manages calendar and sets up appointments for the Senior Vice President.
• Ordering supplies typing memos, letters, and general correspondence.
• Entering and updating information into the system and creates reports.
• Screen grant applications and reporting materials for completeness and follow up with applicants as needed.
• Compile, maintain, and file all Grants reports, records, and other documents as required.

Education/Experience

• Bachelor's degree preferred. 
• Project management or project support courses/certification
• Previous experience with general office administrative responsibilities and procedures
• Project management or project support experience in a team based setting

Knowledge/Skills/Abilities

• Familiarity with architectural design and construction projects
• Strong communication skills both oral and written
• Superior organization skills including ability to prioritize tasks and work with minimal direction
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.

Travel

• Minimal travel primarily to NY campus locations as needed

Working Conditions

• Able to lift up to 5 lbs.