Project Coordinator - Real Estate & Construction

Company: Millmark Capital

Job Title:  Project Coordinator – Real Estate and Construction

Department: Millmark Capital

Reports to:  Director of Real Estate and Special Projects

Status: Full Time / Salaried

Location: Chicago, Illinois

Job Summary:

The project coordinator provides administrative and project coordination support to the Director of Real Estate and Special Projects (the Director). Assists with organizing project activities, maintains documentation, and tracks schedules and costs. Supports successful delivery of real estate and construction initiatives by facilitating communication with internal teams and external partners. The ideal candidate is highly organized, detail-oriented, and an exceptional communicator. This is an exciting opportunity for someone who is interested in experiencing the challenges and satisfaction of construction projects.

Duties/Responsibilities:

• Provide administrative and coordination support to the Director on multiple real estate and construction projects.


• Prepare, organize, and maintain project documentation, contracts, permits, architectural drawings, purchase orders, and records for multiple construction projects.


• Facilitate communication between the Director, internal departments, and external partners.


• Track project schedule, reports, budgets, invoices, and expense reimbursements.


• Assist in the bidding process, create RFPs and prepare bid comparisons.


• Coordinate meetings and site visits and take meeting minutes.


• Assist with procurement documentation and purchase orders.


• Assist with project close-out documentation such as warranties, manuals and lien waivers.


• Maintain an archive of all project documents.


• Track payment applications, invoices, and change orders to maintain adherence to the budget. Coordinate with the accounting department to ensure timely payment of invoices.


• Track and maintain organized records for leases, rent rolls, renewals, contracts, insurance, and compliance documents.

Required Skills/Abilities:

• Strong administrative, organizational, problem solving and coordination skills.


• Excellent verbal and written communication and effective interpersonal skills.


• Excellent time management skills, detail oriented, quick learner, and adaptable.


• Ability to work in a fast-paced demanding environment.


• Ability to multi-task and manage multiple priorities and meet deadlines.


• Proficiency in Microsoft Office Suite, especially Excel, and project tracking or document management systems.

Education and Experience:

• 3-4 years of relevant work experience.


• Bachelor's degree in a related field 

About Us:

Millmark Capital is the holding company for  one of the largest privately held real estate development and construction companies in Texas, The Camillo Family of Companies exists to open doors to greater opportunities for all people. For more than 30 years, the Company has led the way in constructing premier communities featuring affordable homes and residences that maximize style, livability, and functional floorplan designs. Camillo Companies is a vertically integrated operation consisting of four primary entities, including Retail (Legend Homes, Princeton Classic Homes, and Bella Vista Homes), Residences (Camillo Properties), Land Development (Academy Development), and Maintenance (LCI Services). Through these operations, the Camillo Family of Companies has constructed more than 30,000 homes and residences in the Greater Houston, Dallas-Fort Worth, San Antonio, and Bryan-College Station areas, establishing a standard of exceptional customer service and attainability. In 2007, the Company pioneered the single-family build-to-rent business, eventually leading to the 2012 launch of Camillo Properties, which builds, leases, and manages both new and recently constructed single-family homes, townhomes, and multi-family projects. Beginning in 2023, the company plans to expand into new markets in and outside of Texas.

Millmark Capital and Camillo Companies value a diverse and inclusive workplace. We strongly encourage women, people of color, LGBTQIA+ individuals, people with disabilities, and veterans to apply. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members regardless of race, color, religion, sex, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, pregnancy, parental status, military service, or other non-merit factor.

Please note this job description is not designed to cover or contain a comprehensive listing of all responsibilities or duties required. Other assignments, projects, and duties may be required.