Project Coordinator - System Nursing Leadership and Shared Governance

Atlantic Health is seeking a full-time Project Coordinator to provide support to the system level nursing leadership team, including the Directors of Nursing Education, Nursing Operations, Director Nursing Research, Nursing Grant Initiatives, Atlantic Health Shared Governance Nursing Councils, as well as the organized nursing leadership initiatives across the system.

Support Directors with the following tasks and accountabilities:

Shared Governance: 

• Track and maintain AH nursing leadership (Shared Governance) documents including council goals and status.
• Facilitate monthly and other regulatory scheduled meetings with minutes for systemwide Nursing meetings. 
• Compile and draft Shared Governance Council Message Maps for distribution by Corporate Communications. 
• Compile Nursing Message Map input for distribution by Corporate Communications.
• Draft and maintain monthly “Get to Know a Nurse Leader” documentation for distribution by Corporate Communications.
• Assist with RN/Partner Clinical Ladder operational needs.
• Assist with Nurses Week/APP Week planning and recognition awards/gifts. 
• Correspond with Shared Governance Council Chairs and Chairs Elect.
• Correspond with academic practice partners.
• Supports AH Nursing Shared Governance model and its councils and work groups.
• Support nursing leadership with alignment strategies for education, onboarding, shadowing, student programs, and residency programs.

Operational Responsibilities: 

• Facilitate calendars for all essential system-wide nursing meetings and initiatives.
• Create requisitions and payment follow through for all system AH Nursing contracts. 
• Schedule meetings, room reservations, food ordering, notifications, etc. for the leadership team.
• Organize system nursing schedule – conferences, meetings, and presentations and distribution.
• Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items.
• Ensures that all AH nursing led meetings are scheduled in a timely manner.
• Correspond with colleges and universities of nursing. 
• Support travel arrangements: flights, hotels, conference registration, transportation, etc.
• Maintain an organized general office, mail, and supply ordering – create filing mechanism
• Participate in all event organization, retreats, off-site programs, etc.
• Prepare all documents for signature, return signed documents, scan and maintain all contracts and essential business agreements for file.
• Expedite expense reimbursement and check requests
• Organize all publication renewals, registrations, memberships, etc. including keeping track of publication renewal dates
• Prepare executive documents in excel, GANTT charts, organizational charts, and workflow (Vizio) diagrams
• Prepares data utilizing appropriate software programs.
• Provides initial analysis statements and summaries after appropriate data review and summaries.
• Manage payroll and scheduling for system nursing cost center.
• Partner with external vendors to prepare presentations

Education

• Bachelor’s degree 
• Master’s degree preferred (Health Science, Data Management, Public Health) 

Relevant Experience

• Strong work tenure: 3-5 years of experience supporting C-Level Executives, preferably in a healthcare organization
• Proficient in Microsoft Office (Outlook), Teams, Word, Excel and PowerPoint), Vizio, Adobe Acrobat, GANTT, database management and Social Media
• Ability to learn and utilize advancing technology, including artificial intelligence
• Ability to demonstrate service centric behaviors
• Strong interest in understanding the workflow and deliverables of nursing within a large healthcare system
• Ability to maintain confidential and sensitive information