Project Document Control Specialist

OVERVIEW

We are currently seeking a Project Document Control Specialist for our Data Center Group in Mount Pleasant, WI.

The Project Document Control Specialist is responsible for developing essential administrative processes that support project management to ensure compliance within project requirements. They maintain a document management system to ensure the efficient receipt, distribution and secure central filing of project and technical documents. They ensure all team members are able to readily access the latest version of all project and technical information. They also implement and maintain strategies, methods and procedures of document control throughout the life of the project.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.  Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Develop process plans in line with the strategic and execution strategies of the project, including monitoring actions to ensure desired results from the plans. Analyzes and makes independent recommendations regarding solutions for problems arising from implementing the Project Closeout Documents Plan.
• Coordinates, maintains and manages a file system within the Project Requirement Management System, Procore, SharePoint, Walsh Works or other system for the recording of all documents to meet project requirements and procedures. Includes setting parameters, ensuring all files are appropriately allocated and searchable. Develops tracking tools, such as a sophisticated database or collaboration application.
• Develops effective communication upward, laterally, and across the entire project community ensuring consistent messaging and interpretation of the Project Closeout Documents Plan. Participates in project reporting and job control activities to ensure compliance with contract, budget, schedule and job costing.
• Ensures that verification and validation statements/evidences made to demonstrate compliance with project requirements are appropriate and confirm compliance.
• Organizes and prioritizes a variety of task types in an effective and timely manner, sets priorities and meets deadlines, performs quality review of documents to ensure that project specifications and standards are met.
• Implements and maintains procedures and standards for maintaining documents and change control of documents, including document development, approval, production, distribution and amendment.
• Plans and coordinates document and content management life cycles and may work with either structured or unstructured metadata.
• Responsible for training and mentoring Project Document Control Administrators.
• Supports the document control team with data entry, electronic document filing, processing/managing timely submission of RFIs, submittals, permits, correspondence and transmittals and other document control functions as needed

QUALIFICATIONS

• Bachelors Degree or equivalent preferred
• Entry level to 2 years of experience
• Ability to perform moderately complex and diverse assignments, as well as technical and non-technical project requirement evaluation
• LEED GA or LEEP AP credentials a plus
• Proficient in Microsoft Office, SharePoint, Procore
• Understanding of the construction industry
• Ability to prioritize, organize and manage time
• Critical thinking skills and problem-solving abilities
• Passion for learning as well as teaching others
• Excellent oral and written communication skills

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [email protected].  

An Equal Opportunity Employer, Disability/Veteran

Salary Range Disclaimer

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.