Project Management Administrator Federal Construction (USACE, NAVFAC, VA, GSA)

Project Management Administrator – Federal Construction (USACE, NAVFAC, VA, GSA)

Location: Louisville, KY (VALIANT Office)

Employment Type: Full-Time

Salary: $50K

Overview

VALIANT Construction LLC is seeking an experienced Project Management Administrator (PMA) to support project teams throughout the full lifecycle of construction projects. The PMA plays a vital role in maintaining project compliance, coordinating documentation, and ensuring administrative efficiency across preconstruction, construction, and closeout phases. Acting as a central point of contact for internal teams and vendors, the ideal candidate must be detail-oriented, process-driven, and thrive in a fast-paced, collaborative environment.

Key Responsibilities

Project Documentation & Systems Management

• Manage project workflow throughout The VALIANT Way Proven Process


• Prepare, execute, and track contracts, subcontracts, bonds, certificates of insurance (COI), and purchase orders


• Maintain project data in Procore, ensuring real-time accuracy and organization of documentation, logs, and directories


• Coordinate Quality Control documentation to ensure deliverables meet federal and company requirements


• Set up and manage electronic and hard-copy file systems for assigned projects

Compliance & Communication

• Ensure all project compliance requirements are met, including COI tracking, PCT updates, OFCCP documentation, and subcontract status logs


• Manage credentialing and government badging process for jobsite access


• Follow up on outstanding signatures and required documentation for all active projects

Procore & Internal System Support

• Maintain and troubleshoot the Procore platform for assigned user and projects


• Update and manage the Project Compliance Tracker


• Coordinate project and corporate directory updates across internal platforms

Required Education and Experience

• High School Diploma or equivalent required; Associate’s degree [referred


• One (1) to three (3) years of experience in construction administration or project support


• Familiarity with Procore or similar project management systems strongly preferred


• Strong organizational skills and attention to detail


• Demonstrated ability to manage multiple tasks and deadlines independently

Physical Demands and Work Environment

• Frequently required to stand, walk, or sit


• Continually required to utilize hand and finger dexterity


• Continually required to talk/listen


• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard


• Occasionally required to lift/push/carry items less than 25 pounds

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be constructed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.

Valiant is a DRUG-FREE Workplace. An offer of employment is conditioned upon successfully passing a drug screening test and background check. All qualified applicants will receive consideration for employment without regards to race, color, ethnicity, national origin, place of birth, religion, sex, sexual orientation, gender identity, age, disability, or protected veteran status. EOE/Minorities/Female/ Vet/ Disabled Employer