Project Specialist - Excellent Benefits Package

Project Specialist

Duration: 3+ Months contract with possibility of extension or FTE

Location: Los Angeles, CA 90089

Work hours: 8-5 PM

Job Description:

Must haves:

• A minimum of 2 years of proven experience as a Project Coordinator.
• Demonstrated proficiency in providing administrative support.
• Prior experience as a Project Coordinator within a healthcare organization is preferred.
• Presentable appearance with a clean-cut demeanour.
• Exceptional note-taking abilities.
• Proficiency in both written and oral communication.
• Advanced skills in utilizing personal computer software programs such as MS Word, PowerPoint, and Excel.
• Strong attention to detail.

• Highly organized with the ability to work autonomously with minimal supervision.
• Possession of a high school diploma; a Bachelor's degree is Preferred.
• Efficiently manage schedules and calendars for the team, ensuring accuracy and timeliness.
• The Project Coordinator will be responsible for overseeing the daily administrative management of negotiation meetings, including drafting notes, minutes, correspondence, and necessary follow-up.
• Reporting to the Employee and Labor Relations Manager, this role will also play an integral part in implementing and tracking specific short-term/long-term projects, providing administrative support to the department.

• Operating within the department framework, the Project Coordinator will assist the team in various office tasks, assuming responsibility and working independently.
• Utilizing strong verbal and written communication skills, this position will efficiently handle multiple tasks and conflicting priorities in a timely manner, while also coordinating special project activities as assigned.

Key Responsibilities:

Daily Administrative Tasks:

• Undertake general administrative and clerical duties.
• Coordinate and schedule meetings, activities, and programs.
• Maintain calendars and schedules.
• Take comprehensive meeting minutes as required.

Visitor and Inquiry Handling:

• Greet and welcome all visitors in a friendly manner.
• Provide necessary escorts for individuals as required.
• Address inquiries, both by phone and in person, including complex questions necessitating follow-up.
• Exercise discretion in information disclosure.
• Relay messages to appropriate individuals in case of employee absence or unavailability.

Document and Project Management:

• Assist in document management and meeting setup for the team.
• Ensure directories, references, and records are kept up to date.
• Collect and track project documentation as needed.
• Aid in the production of letters, memos, and correspondence for agreements, forms, purchase requisitions, project documents, and other business typing.