Project Support Administrator

 ** This is a full-time onsite position located in North Phoenix, AZ ** 

Summary: The Project Support Administrator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.  

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.


• Schedule and plan meetings and appointments, create a master schedule for all team members.


• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.


• Maintain daily log of job site occurrences.


• Organize office and assist associates in ways that optimize procedures.


• Sort and distribute communications in a timely manner.


• Assist the leaders with the invoice, payment control and all administrative related tasks.


• Work with safety teams to ensure compliance with safety protocol and guidelines.


• Support internal and external quality audits and prepare necessary documentation.


• Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.


• Ability to create, maintain, manage and administer Smartsheet.


• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.


• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.   

Education/Experience:

• High School diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.


• 1+ years of administrative support experience, in QA/QC preferred.

Skills and Competencies:

• Strong knowledge of office administrative needs, ability to assist team members in a timely manner.


• Familiarity with construction methods, quality control standards and industry practices.


• Familiarity with quality management systems, inspection procedures, and regulatory standards.


• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.


• Experience with Document control


• Experience or familiarity in Smartsheet is a plus.


• Ability to learn and master Smartsheet/ACC/Viewpoint etc.


• Experience with ACC Autodesk Construction Cloud is a plus


• Excellent organizational and time management skills. Highly detail-oriented.


• Ability to act with integrity, professionalism, and confidentiality.


• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.


• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.


• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.


• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.

Nice to have:

• Experience with commercial construction projects, particularly large-scale developments.

Additional Requirements:

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.