Projects Assistant

Projects Assistant

Engineering and Public Works

The City of Athens is currently hiring a full-time Projects Assistant. The Projects Assistant provides administrative support, including clerical and accounting support, to the Assistant City Engineer and the Engineering and Public Works Department. This position is in the classified service of the City, requires a six-month probationary period, and is covered by the Fair Labor Standards Act.

This is a full-time position with a regular work schedule of Monday – Friday 8:00 a.m. - 4:00 p.m. This position is in Pay Grade 2 with a starting hourly rate of $17.77 - $19.32 per hour. Employees enjoy a generous benefits package such as paid holidays, sick leave, vacation time, a comprehensive health insurance plan (including but not limited to prescription, vision, dental, and life insurance), public employee pension match of 14%, wellness program access, medical/childcare FSA and a fitness center membership.

Applications will be accepted through Wednesday, April 29th, 2026 at 4 pm. A Civil Service Exam is scheduled on Friday, May 1st, 2026, at 10:00 AM. The exam location is the Athens Community Center at 701 E. State St., Athens, OH 45701. Military credit or National Guard credit is available for applicants who pass the exam.

General inquires may be sent to Human Resources via email: [email protected] or by calling: 740-592-3367.

The City of Athens, OH is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We prefer applicants apply online; however, paper applications are available upon request. Please call Human Resources at 740-592-3367 if you need to request a paper application.

JOB SUMMARY:

The Projects Assistant provides administrative support, including clerical and accounting support, to the Assistant City Engineer and the Engineering and Public Works Department.  This full- time position is in the classified service of the City, requires a six-month probationary period, and is covered by the Fair Labor Standards Act.

JOB DUTIES:

1. Answers telephone, radio, and electronic communications with the general public, other employees, and other departments. 


2. Interacts with the Engineering and Public Works Department, outside engineering firms and agencies, contractors and vendors in planning, development, and construction of capital improvement projects.


3. Maintains project related files including: copies of grant applications, correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications.


4. Maintains Private Development files and correspondence. 


5. Prepares and formats documents, correspondence, meeting minutes, reports and specifications, including Contract Documents and Bid Specifications, and other documents as needed. 


6. Coordinates with the Mayor’s office to submit legal advertisements for publication in the local newspaper, as well as on required websites.


7. Distributes Contract Documents and Bid Specification Books and maintains Bidder’s List. 


8. Records required contract documents at the Recorder’s Office.


9. Coordinates and arranges meetings, takes meeting minutes during meetings. 


10. Submits purchase order requests, vouchers invoices, and completes grant reimbursements and loan disbursement requests.


11. Works with the Auditor’s office/Authority Finance and utilizes Excel to manage/track project expenses. 


12. Delivers and picks up mail, supplies etc. at EPW sites and various City locations, as needed.


13. Serves as a backup to the Administrative Coordinator, as needed. 


14. Performs notary duties, as required.


15. Assumes other responsibilities and performs other related duties as needed. 

JOB SPECIFICATIONS & QUALIFICATIONS:

1. Meet the attendance requirements of the position. M-F 8 am to 4 pm.


2. Knowledge of business English, math, and modern office policies and procedures.


3. Proficient in all Microsoft Office programs.


4. Excellent written, oral, organizational and interpersonal communications skills.
   
   


5. Excellent organizational skills with accuracy and attention to detail.


6. Knowledge of terminology in civil engineering environment preferred. 


7. Must be able to handle multiple tasks with minimum supervision.


8. Completion of high school or vocational school, supplemented by secretarial and computer science coursework.


9. A minimum of two years administrative experience including experience using a personal computer with Microsoft applications.

The City may consider any other equivalent combination of training and experience which provides the required knowledge, skills, and abilities. 

A background check will be conducted prior to employment.

IMMEDIATE SUPERVISOR:                                                  Assistant City Engineer

SUPERVISES:                                                                         None

Revised:                                                                                  April 2026

Reviewed By:                                                                         City Engineer/Director of Public Works

                                                                                                Assistant City Engineer

                                                                                                Human Resources Director

This is a general description intended to provide general duties and qualifications.  Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.  It is not intended to cover all situations, or all necessary qualifications.  Job descriptions are subject to change.