Proofreader-Administrative Assistant

Midwest Web, Inc.

Proofreader-Administrative Assistant Job Description

Job Title: Proofreader-Administrative Assistant 

Department: Account Management

Reports To: Project Coordinator & Administrative Manager

Summary

This dual position will provide essential proofreading and administrative tasks for our Account Management Department. This person will be detail-oriented, reliable, proactive and able to manage multiple responsibilities and will thrive in a fast-paced, ever-changing environment while ensuring timely and accurate completion of tasks. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Compare all text in the final piece to the customer-provided copy document
• Confirm proper use and placement of variable data (e.g., names, addresses, offers, personalization fields) as outlined in customer data files.
• Confirm fonts, formatting, spacing, and other style elements follow brand and campaign guidelines.
• Ensure no typos, omissions, or substitutions have been introduced during production.
• Meet deadlines while maintaining high-quality standards.
• Maintain confidentiality of sensitive content.
• Support Account Managers with day-to-day project coordination and job tracking
• Assist with reviewing client instructions and confirming job specs with internal teams
• Enter and update job information in internal systems
• Communicate with clients as needed to clarify job details or confirm approvals

Required Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven experience as a proofreader, editor, or in a similar role.
• Strong attention to detail and ability to spot errors quickly and efficiently.
• Ability to manage multiple projects and meet tight deadlines.
• Clear and professional written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Well-organized and capable of managing multiple tasks and deadlines.
• Previous experience in an administrative role preferred.
• Familiarity with direct mail, printing, or marketing environments is a plus.

Supervisory Responsibilities  

• This job has no supervisory responsibilities.

Education and/or Experience  

• Associate or bachelor’s degree (A. A.) with a Business Administration, English, Communications, or Journalism focus preferred. Will also consider individuals nearing completion of this degree or will consider relevant experience in absence of a degree. Most importantly, if you have a great attitude and energy, we are willing to train the skills needed for the job.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is will have prolonged periods of sitting at desk and working on computer. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

• This job operates in a professional office environment with a collaborative team setting. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

• This is a full-time office position. This position is in office only. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m.