Property Administrative - Urgent Role

Property Administrator

 

Location: Colerain Township, OH

 

Position Summary

 

• Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Must have outstanding computer skills in Word and Excel.

 

Essential Functions and Responsibilities

 

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

 

• Schedule and coordinate meetings/special events, as requested

 

• Assist in lease administration activities, including tenant contacts and insurance information; generate reports

 

• Prepare and coordinate bid proposals, service contracts, and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with policies and procedures

 

• Prepare and code invoices for the Property Manager’s approval

 

• Ensure the office is stocked with office supplies and other required items to maintain the office

 

• Ensure prompt and accurate completion of the contract and certificates of insurance information in the contract administration software

 

• Track and file contracts and insurance certificates; maintain a follow-up system for expirations

 

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on the status of tenant work orders

 

• Maintain the property purchase order system

 

• Maintain lease and contract files, as well as other files located within the property management office

 

• Promote and foster positive relationships with tenants and clients and track service calls as required

 

• Assist with monthly and quarterly management reports as well as annual budget preparation

 

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

 

 

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

 

 

Requirements

 

• High School Diploma or GED

• Previous Administrative Experience is a plus

• 1+ years' experience as a Property Admin is a plus

Pay Details: $18.00 to $19.00 per hour

Search managed by: Bianca Mishurda

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.