Property Control Manager

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Property Control Manager.  Under general direction, this position will organize, plan, execute, control, and evaluate the operations of the Property Control Program on a statewide basis.  The position will review and evaluate the Agency’s current inventory programs, recommending future improvements.  The position will also develop a long-range planning program to enhance the efficiency, effectiveness, and accountability of property management.  Additionally, the position will direct, develop, and control the Agency’s property control schedule and oversee the physical inventory of DCFS facilities statewide.  This position is a great opportunity for someone who is detail oriented and dedicated to ensuring the effectiveness of the Department’s property control program.  DCFS offers a competitive salary plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task.  We invite all qualified applicants to apply to join our innovative team to help make a difference in the lives of children and families.

Essential Functions

• Serves as Property Control Manager


• Directs, develops, and controls the Agency’s property control schedule and oversees the physical inventory of DCFS facilities statewide


• Oversees and conducts equipment requests


• Serves as working supervisor


• Coordinates the assignment of inventory tags to all newly purchased equipment, transferred items from other state agencies, and all lease purchased equipment


• Reconciles complex property ledgers, general ledgers, and reports generated by DCFS automated inventory systems


• Provides input into the planning and coordination of complex moves throughout the state, involving both furniture and equipment relocation


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration


• Requires two years of responsible administrative experience in a public or business organization

Specialized Skills

• Of the noted 2 years of experience, requires that the experience include conducting procurement activities and working with related procurement regulations, as well as financial reporting and the use of inventory management systems

Preferred Qualifications

• 2 years conducting procurement activities and working with related procurement regulations, as well as financial reporting and the use of inventory management systems


• 2 years of professional experience in the administration/implementation of property control systems for a public or business organization


• 2 years of professional experience in a public or business organization utilizing the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards


• 2 years of experience in a public or business organization utilizing computer skills, particularly in Excel, and a working knowledge of other Microsoft Office products (Outlook and Word)

Conditions of Employment

• Requires ability to pass a background check


• Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program


• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance


• 3 Paid Personal Business Days annually


• 12 Paid Sick Days annually (Sick days carry over from year to year)


• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  
  
  
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
  
  
  
  


• 13 Paid Holidays annually, 14 on even numbered years


• Flexible Work Schedules (when available dependent upon position)


• 12 Weeks Paid Parental Leave


• Deferred Compensation Program - A supplemental retirement plan


• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)


• Federal Public Service Loan Forgiveness Program eligibility


• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans


• 5% Salary Differential for Bilingual Positions


• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx