Property Management Administrative Assistant

Join Our Team as a Property Management Admin Assistant!
The Housing Authority of Jackson County (HAJC) is seeking a Property Management Administrative Assistant to provide essential administrative and clerical support to our Property Management Department.  If you're detail-oriented, organized, and passionate about community service, we invite you to apply and become a key part of our mission to provide safe, affordable housing throughout Jackson County.

About the Role:
As the Property Management Administrative Assistant, you'll be the go-to support for our property management team.  From processing rent payments to assisting with inspections and client communication, your work helps ensure our properties are well-managed and our residents feel supported.
Key Responsibilities Include:

• Accurately record and process rental payments.
• Assist with inspections and tenant communications.
• Maintain digital and physical records with high attention to detail.
• Educate tenants on HAJC policies and procedures.
• Visit properties periodically to report maintenance issues or concerns.
• Provide outstanding customer service to residents and the public.

Minimum Qualifications:

• High school diploma or equivalent.
• At least 2 years of clerical experience in a fast-paced office.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Valid driver's license and ability to meet HAJC driving standards.

Preferred but Not Required:

• Familiarity with property management, Oregon landlord/tenant laws, or Fair Housing regulations. (We're happy to train the right candidate!)

Who You Are:

• A proactive problem-solver who thrives on organization and communication.
• Someone who can work independently with a strong sense of accountability.
• Able to communicate clearly with people form diverse backgrounds.
• Comfortable handling sensitive information with discretion.

Why Work With Us?
HAJC offers a collaborative, mission-driven workplace where your contributions make a real impact in the lives of community members.

"We are interested in finding the best candidate for this role, and that person may come from a less traditional background.  If you meet the key qualifications and believe you'd be a great fit, we encourage you to apply!"

Veterans' Preference:
HAJC honors and applies veterans' preference per Oregon state law. We strongly encourage all qualifying and disabled veterans to apply. To be considered for preference, please include your DD214 or other official documentation with your application.

Accommodations:
If you require reasonable accommodations during the application or hiring process, please contact our HR Manager at 541-779-5785 Ext.: 10254

The Housing Authority of Jackson County is an equal opportunity employer committed to fostering a workplace that embraces diversity. We prohibit discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetic information, marital status, or any other protected characteristic under the law.