Property Management Administrative Assistant

Essential Functions: 

• Provide administrative and operational support for resort-managed homeowners and condominium associations.  

• Serve as a primary point of contact for homeowners, vendors, guests, and internal teams.  

• Maintain association records, databases, owner communications, and departmental documentation.  

• Coordinate mailings, resale certificates, owner requests, and compliance-related documentation.  

• Process payments, deposits, invoices, and financial documentation in coordination with third-party accounting partners.  

• Support property managers with scheduling, reporting, communications, and departmental projects.  

• Maintain organized records and assist with regulatory filings and association compliance requirements.  

• Assist with office operations including supply management, visitor support, and general administrative coordination.  

Qualifications: 

• High School Diploma or equivalent required; additional education in Business, Hospitality, or Accounting preferred.  

• Previous administrative, office coordination, property management, or hospitality experience preferred.  

• Strong organizational, communication, and customer service skills.  

• Proficiency in Microsoft Office Suite and ability to learn property management systems.  

• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment.  

• Professional, collaborative, and service-focused approach. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.   

An Equal Opportunity Employer