Property Management Coordinator

Property Management Coordinator

Salary: Compensation is commensurate with experience. 

FLSA Status: Non-Exempt

Schedule: Monday – Friday, overtime as needed

Reports to: Chief Operating Officer and Senior Director of Property Operations 

Job Description

The Property Management Coordinator provides essential administrative support to the executive team, helping ensure smooth and efficient operations within the Property Management department. This role is responsible for assisting with key administrative tasks, including preparing reports, performing data analysis, maintaining documentation, and managing day-to-day correspondence. Through organized and proactive support, the coordinator contributes to the overall effectiveness and productivity of the department. This position plays a key role in supporting the department’s overall effectiveness and ensuring seamless day-to-day operations.

Qualifications

• Minimum 3 years of experience within the real estate or property management industry. 
• Experience with Yardi software preferred but not required. 
• Exceptional communication, attention to detail, organizational, time management, interpersonal, and customer service skills.
• Strong analytical skills and ability to interpret data, with the ability to manage multiple projects.
• Ability to work in a fast-paced environment, multitask, and prioritize duties.  
• Strong working knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint). 
• Knowledge of property management industry trends and best practices.
• Must always possess a positive “can-do” attitude. 
• Must be able to pass a background check. 
• May require occasional daily/overnight travel, as needed.

Responsibilities

• Maintain departmental records in SharePoint.
• Review tenant refund checks to confirm deposit accounting.
• Participate in the collections process for current and past tenants. 
• Communicate with on-site employees and residents, as needed.
• Process accounts receivable payments. 
• Prepare invoices for inter-company reimbursements.
• Analyze resident demographics, renters’ insurance dashboard, delinquency report, work order, and other reports on a weekly basis and provide feedback.
• Prepare retail billings according to lease terms and submit for reimbursement.
• Assist in the preparation of monthly reporting packages for all locations. 
• Provide support with due diligence, acquisitions, and dispositions.
• Assist in organizing company events.
• Conduct annual lease file audits at each property to ensure accuracy of records. 
• Assist in the preparation of the annual operating budgets for all properties.
• Any other administrative duties assigned by your supervisor.

 Benefits

• PTO: 15 days after 90 days of employment, increases with tenure
• Industry-leading paid Holidays
• Generous housing discounts 
• Health, vision, and dental insurance plans with employer contributions
• Employer covered group life insurance policy 
• Voluntary life and accident insurance
• Short-term disability 
• 401(k)
• Cell phone and mileage reimbursement 

Levco Management is an Equal Opportunity Employer.