Job Title:                       Property Operations Manager

Department:                 Operations

Spectrum Management, LLC has been serving the Washington, DC metropolitan area for over 25 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services.

Spectrum Management is currently seeking a Property Operations Manager to supervise and manage all contract procedures and processes to sustain and maintain the high-level functionality of all assigned commercial facilities and installed systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Actively provide support and assistance as necessary to achieve the facility contract’s performance requirements and will oversee all aspects of contractual obligations.
• Be available on-site during the site’s regular working hours and at any other times required to effectively manage all contract work.
• Be available to site representatives and all essential personnel 24/7/365.
• Attend contract partnering sessions.
• Review all quality status reports and investigate quality incidents to identify their root causes. Implement procedural changes to eliminate root causes and improve the delivery of high-quality services.
• Oversee and manage all operations to ensure safety compliance and mitigate potential accidents and emergencies. Review and approve all technical, safety, environmental, quality control and administrative training materials.
• Attend weekly on-site progress meetings throughout the duration of the contract to discuss current goals, contract performance, and related issues.
• Ensure all updates to the maintenance and inspection schedule are delivered for approval.
• Verify that final maintenance & inspection schedules reflect recommended changes from Contract Officer.
• Coordinate with the Chief Engineer to prepare non-recurring work estimates, staffing, and schedules.
• Submit non-recurring work estimates to the Contract Officer for approval.
• Ensure adherence to approved daily, weekly, monthly, quarterly and annual schedules.
• Review monthly Quality Control reports and performance summaries to identify and correct the root causes of discrepancies and to implement opportunities to increase performance efficiency.
• Perform regular reviews of the contracts Maintenance, Management, QC, Safety, and Environmental Management Programs and Plans with in-house staff participation, to evaluate their effectiveness and make changes as needed.
• Ensure the highest levels of Customer Service are provided through state-of art updates to hardware, software, tools, and procedures required to maintain the facility systems.
• Communicate effectively in verbally and written format with all stakeholders
• Operate CMMS/BAS
• Analyze and report accurate information on building operations
• Ensure project is operating within budget
• Train and develop subordinates

SUPERVISORY RESPONSIBILITIES:

The Property Operations Manager will operate in a supervisory capacity for site maintenance, HVAC and engineering staff to coordinate building maintenance/repair duties.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• At least five (5) years of relevant facility management experience at a comparable level of responsibility in projects of similar size, scope, and complexity.
• 3-4 years experience supervising facility maintenance/engineering staff.
• Experience accomplishing preventive maintenance management and repairs to similar equipment and systems.
• Facility Management Professional (FMP) Certification preferred

COMPETENCIES:

• Ability to effectively prioritize multiple projects with varying due dates
• Proactive approach to problem solving
• Ability to learn quickly
• Ability to analyze and synthesize information
• Strong work ethic and initiative
• Ability to work independently and within a team
• Attention to detail
• Flexible, adaptable

To Apply: Please submit a cover letter and resume. 

Spectrum Management is an Equal Opportunity Employer.