Proposal Administrative Associate

Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.

As a Proposal Administrative Associate at Via, you will work to improve mobility by working with senior members of the Strategy Team to deliver thoughtful, expertly prepared proposals. Coordinating all administrative aspects of the team’s proposals, you will develop a deep understanding of potential partners’ transportation challenges and goals, and coordinate the delivery of high-quality compliant proposals for effective shared mobility services.

What You'll Do:

• Prepare, organize, and ship proposals across a wide range of services.


• Develop working knowledge of internal databases and systems in order to respond effectively to complex compliance and operational requirements, and improve these processes. 


• Collaborate closely with proposal managers to create, review, and submit compliant proposals.


• Lead and support the continuous maintenance and improvement of internal forms, processes, and knowledge management systems.


• Skillfully manage communications across internal teams and external partners.

Who You Are:

• Highly analytical with great critical thinking skills.


• Meticulous and vigilant, with a keen attention to detail.


• Organized and communicative, with an eagerness to help others.


• A positive can-do attitude, good judgment, and the ability to effectively manage competing priorities.


• Willing to wear multiple hats and work on projects of all types, big and small.


• High-energy and enjoy working autonomously.


• Strategic and a big-picture thinker.


• Notary public commission is a plus, but not required.


• Must be based in NYC and available to work from the office 4-5 days a week.

Compensation and Benefits:

• Final salary will be determined by the candidate’s experience, knowledge, and skills. Salary reflected does not include equity or variable pay, where applicable


• Salary Range: $65,000 - $85,000 per year


• We are proud to offer a generous and comprehensive benefits package, including free medical plans and 401K matching.