Proposal Coordinator

Description

JLG’s Proposal Coordinator plays a crucial role in overseeing the proposal and interview process, ensuring seamless execution and alignment with pursuit strategies. This individual coordinates staffing and schedule for proposals and interviews; outlines proposal and interview content to create compelling and well-organized submissions. This role reviews drafts to ensure compliance with RFP requirements and strategic alignment, refining content for clarity, responsiveness, and effectiveness in securing new business opportunities.

Why JLG? Because we work together to empower the future of architecture and design, driving dynamic solutions that make lives better. We are employee owners, collectively invested in the success of our clients, communities, and each other. Our candidates bring a diverse background of talent, a spirit of collaboration, and an enduring desire to help others thrive. At JLG, you will find inspiration to ignite change, challenge the status quo, and build resilient foundations for the next generation of education, healthcare, sports, and civic, cultural, and commercial service.

Responsibilities:

• Coordinate production staffing and scheduling for effective, on-time proposals and interview presentations.
• Participate in proposal and interview meetings and develop pursuit outlines based on information discussed and received.
• Review proposal and interview drafts to ensure compliance with RFP requirements and strategic alignment.
• Provide direction to Marketing Coordinators in producing proposal documents and interview presentations.
• Personally compile a minimum of one proposal a month.
• Maintain marketing materials for continuous improvement of proposals and interviews.
• Track performance metrics for new, current, and past efforts.
• Continuously evaluate competition’s submittals and interview tactics.
• All other duties as assigned.

Requirements

• 2-year degree in Business, Marketing, Graphic Design, or related field
• A minimum of 3 years’ experience executing proposals and interviews with an A/E/C firm

Preferred:

• Expertise in Adobe InDesign
• Demonstrated strong communication and collaboration skills
• Ability to follow direction and take feedback from multiple people
• Highly organized, detail-oriented, calm and collected under pressure with the ability to multi-task and manage a high volume of proposals and interviews
• Positive, flexible, do whatever it takes attitude

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status under federal, state, or local laws and ordinances.

JLG Architects is an integrated design firm providing architecture, interiors, planning, and building optimization for projects ranging from new construction to renovation and adaptive reuse. We are driven by a commitment to design that enhances the human experience, and this passion inspires sustainable solutions for our clients, communities, and the environment. As a 100% employee-owned firm, JLG Architects proudly supports the goals of the 2030 Challenge and other industry-leading sustainability initiatives.

Our comprehensive benefits package includes medical, dental, vision, disability, wellness programs, flexible spending accounts, paid holidays, and paid time off. We also offer a 401k with employer match, employee ownership opportunities through ESOP, and performance-based bonuses. Compensation for this role is determined based on location, experience, and skill.