Proposal Coordinator

Sambatek, LLC is a professional services firm that specializes in civil engineering, planning, surveying, and environmental services. We serve public and private clients throughout the country with office locations in Minnesota, Texas, and North Carolina. We embrace challenging projects and work hard to help our clients find success.

Summary

The proposal coordinator will be responsible for defining and managing Sambatek’s proposal process, which includes all proposal-related content (letters, RFPs, RFQs, etc.). This position is challenging and rewarding, and every day looks a little different as you work with a professional services team that loves what they do. It requires equal parts creativity and productivity, big picture thinking, and attention to the smallest detail.

In addition, this position will work closely with the marketing manager to maintain brand integrity and consistency across all Sambatek collateral, communications, proposals, and support from the marketing coordinator as needed. The proposal coordinator will report to the marketing manager.

• Work Location: Hybrid, in office at least two days per week
• Expected Compensation Range: $68,000-80,0000 annually (Offered compensation will be based on location and individual qualifications)
• Pay Rate Type: Salary

Responsibilities

• Manage the proposal process by being the centralized contact for internal and external partners, ensuring all necessary information is gathered and produced, and adhering to strict timelines
• Maintain brand management, ensuring integrity and consistency across all Sambatek marketing materials
• Manage database and image library for projects, proposal text library, firm overview, firm certifications, and coordinate creation of new project sheets upon project completion
• Work with technical and senior leadership teams on collaboration for proposal content
• Oversee staff resume and photography needs, including updating project listings and certifications on resumes as needed, and coordinating professional head shots with an external contract photographer
• Additional responsibilities as directed

• Bachelor’s degree in marketing, communications, or related field
• 3-5 years of relevant work experience, A/E/C industry preferred
• Advanced skills with Adobe InDesign for proposal layout, graphics, and production
• Experience with marketing-related tools: Adobe Creative Suite (InDesign, Photoshop, and Illustrator) and Microsoft applications (Outlook, Word, Excel, and PowerPoint)
• Strong written and verbal communication skills
• Ability to complete tasks and meet deadlines with keen attention to detail
• Creative and strategic with strong interpersonal skills and a customer service attitude

Physical Demands and Work Environment

• Work is primarily performed in an office environment
• Ability to occasionally move equipment/objects weighing up to 10 pounds

Benefit Information

Regular full-time employees will have access to:

• Medical, dental, and vision plans
• HSA and FSA options
• Employer-paid short-term and long-term disability coverage
• Employer-paid life insurance and accidental death & dismemberment insurance
• Employee assistance program
• Voluntary benefits such as additional life insurance coverage, accident coverage, and critical illness coverage
• Paid time off and holidays
• Retirement 401(k) plan with company match

Sambatek, LLC is an equal opportunity employer and values diversity in its workforce. We select candidates without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, marital status, military status, and any other category protected by law.