Proposal Coordinator

Job Title: Proposal Coordinator 

Employment Type: Full-Time 

FSLA: Salary/Exempt 

Division: Marketing 

Department: Proposal 

Reports to: Proposal Manager 

Supervisory Duties: No 

Salary Range: $85,000 - $105,000

The Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery – from concept to completion.  

Responsibilities / Essential Functions 

• Assume a lead role in preparation of responses to RFQs, RFPs and Interviews in association with the assigned Project Executive and input from various team members. 
• Proposal tracking and follow-up. 
• Writing, development, and ongoing maintenance of qualifications materials. 
• Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.  
• Maintaining brand integrity and quality control. 
• Electronic and hard copy file management. 
• Coordination with other members of the Marketing team to complete additional marketing tasks.  
• Prepare standard and customized qualifications for new business opportunities. 
• Prepare interview materials: interview books, boards, handouts, team cards, PowerPoint presentations. 
• Review and update standards as new project sheets are written, photos taken.  
• Develop and maintain library of boiler plate information. 
• Work with project team members and Marketing Department to create and maintain project information sheets. 
• Work with project team members and Marketing Department to create and maintain resumes. 
• Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.

Key Skills 

• The multi-tasking aspects of this position also cannot be overemphasized.  
• The successful candidate will be a high-energy individual with a can-do attitude who is detail oriented.  
• Ability to work well with others, showing flexibility and good listening skills.  
• Ability to interview others, translate information and write logically and concisely.  
• Strong attention to detail with constant consideration of quality.  
• Willingness to learn, teach and be a team player. 
• Ability to coordinate and manage large teams during RFQ/RFP/interview development. 
• Ability to work under pressure with competing schedule demands.  
• Ability to switch gears frequently and smoothly.  
• Organizational, time management and project prioritization skills. 
• Ability to take initiative and to be persistent.  
• Willingness to work overtime when deadlines are required.

Requirements

• 2+ years of relevant experience in architecture/engineering/construction industry proposal and presentation coordination. 
• Bachelor’s degree, preferably in English, Marketing, Journalism or Communications.  
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).