Proposal Coordinator

Responsibilities

• Assign the appropriate opportunity number as part of initiating the proposal process and record it in the designated proposal log or software.


• Set up proposal folders in ProjectWise for each opportunity and create a Teams channel when needed.


• File (and later archive) all bid documents in the appropriate ProjectWise location.


• Distribute RFP documents, updates, and related materials to internal stakeholders promptly.


• Schedule and support proposal meetings, including kickoffs, status meetings, and page‑turn reviews.


• Prepare, revise, and update staff resumes for proposal submittals and maintain them in the appropriate repository.


• Support and service small-revenue or quick-turn proposals as needed.


• Prepare, update, and maintain MSAs, SF330 sections, questionnaires, and other compliance‑driven materials.


• Support the development of clear, client-focused proposal content aligned with company standards.


• Support the maintenance of proposal templates, content library, and standard supporting materials to ensure they remain accurate and up‑to‑date.