Proposal Coordinator

FLSA Status: Non-Exempt, Hourly

Reports to: Proposal Supervisor

Job Type: Full-time, Regular

Compensation: $22 - $25 hourly, based on relevant experience

This position will report to our Draper, UT office.

About Eocene Environmental Group:

Our team has spent the past two decades providing environmental, utility vegetation management (UVM), software and sustainability services. We are fortunate to be a part of the Wright Service Corp. family, which has helped us establish a strong foundation for continued growth and success.

Through a strategic alignment of values and goals, four Wright Service Corp. entities joined and integrated into one, operating as Eocene Environmental Group. These four entities are:

• Forestry & Utility Division

• Environmental Division

• Technology & Innovation Division

• Sustainability Division

Job Summary: The Proposal Coordinator will support Eocene’s Business Development and Regional marketing efforts with proposal coordination and tracking, organization, communication, writing, and creation of proposal materials.

ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

• Coordinate, organize, and demonstrate capacity to drive the proposal workflow from the pre-RFP stage to the final proposal delivery

• Prepare support text, matrices, and tables

• Coordinate graphics for proposals and collaborate with marketing team

• Manage production of final proposals, with an emphasis on quality control and on-time delivery

• Creation of timelines, action item trackers and supporting tools to keep everyone on target in meeting proposal milestones and deadlines

• Clear concise communication throughout the proposal process with the Proposal Champion, Editing team, Marketing, and other departments such as Contracts, HR, and IT

• Create, maintain, and update company marketing materials and presentations

• Maintain the overall proposal tracker and dashboard and prepare routine summary reports

• Research and track proposal opportunities

• Support with technical editing reviews of other reports and documents, as needed

• Create marketing materials and statements of qualifications

• Create PowerPoint slides for presentations and follow-up proposal interviews

• Maintain regular and punctual attendance at work and meetings

• Support, actively participate, and act in accordance with Wright’s and Eocene Environmental Group's culture of safety and employee ownership

• Comply with applicable federal, state, and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures

OTHER DUTIES:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Position may require some outside travel

JOB REQUIREMENTS:

• Bachelor’s degree in Marketing, Communications, English, or a related field

• 1–2 years of applicable work experience

• Experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook)

• Ability to take ownership of a project from start to finish and see it through to completion

• Ability to work effectively under pressure and within tight deadlines

• High degree of organizational, time-management, attention to detail, and multi-tasking skills

• Interpersonal communication and team-building skills

• Excellent critical thinking and problem-solving skills

• Collaboration skills with a focus on rapport-building, listening, questioning, and patience; adept at communicating effectively with all levels of employees—both technical and non-technical

• Ability to read, write, and speak English sufficient to perform job duties and to interact and communicate with employees and vendors

• May at times work overtime hours, depending on proposal and client deliverables

• Ability to adapt to a dynamic, fast-paced, and ever-changing environment

PREFERRED QUALIFICATIONS:

• Experience with Adobe InDesign and Illustrator

• Experience with AI tools that can benefit proposal process efficiencies and writing

• Technical writing, grammar, and proof-reading skills

• Strong writing skills to grow within the proposal coordination role

• Previous editing experience

Eocene Environmental Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.