Proposal Coordinator

 SmithGroup is an integrated design firm with a reputation for cultivating a top-ranked culture while pioneering award-winning innovative design solutions. We blend research, data and technology with ingenuity and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries and create a more resilient future. 

The Detroit  office of SmithGroup is looking for a Proposal Coordinator to join our team. 

Working with us, you will:

Proposal and Interview Presentations (70%):

• Assists with writing, editing and production of project marketing support materials (qualifications packages, proposals, presentations/interviews, etc.). 


• Assists with development and execution of go/no-go decision-making, planning, and win strategies to successfully capture work.


• Participates in pre-interview planning and presentation rehearsal with design teams and help develop and apply the established win strategy in presentation materials.


• Solicits and coordinates information from allied professionals, sub consultants and other team members for inclusion in proposal and presentation materials.


• Coordinates, writes, edits/tailors, and performs research for non-technical proposal sections.


• Leads client research as it relates to the pursuit.

Information Systems & Administration (15%):

• Maintains firmwide database with employee, project and proposal information on an ongoing basis. 


• Gathers, formats and maintains accurate, up-to-date firm marketing information including staff bios, project descriptions and statistics, and other information for marketing purposes.


• Leads research of target markets and clients as directed, sharing relevant information with other offices and practices. 


• Formats, files and tags photography in the Digital Asset Management system.

General Marketing (15%)

• Develops statements of qualification and other marketing collateral.


• Assists with planning and coordinating photography shoots, as needed.


• Assists the Marketing Specialist with support of awards or content development, as needed.


• Assists in event planning, as needed.


• Assists with other assignments, as needed.

An Ideal Candidate has:

• A bachelor’s degree in Marketing, Journalism, Communications, Information Technology or related field or equivalent combination of education and experience. College degree is preferred.


• Minimum of 3 years of work experience in the A/E/C or related industry required.

• Proficiency in Microsoft Office suite and InDesign required.


• Knowledge of Deltek Vision and OpenAsset preferred.


• Basic knowledge of marketing fundamentals.


• Basic understanding of the principles of layout and graphic as they relate to the development of marketing and sales collateral.


• Ability to write and edit marketing content for collateral and proposals.


• Excellent time and project management skills, passion for details and ability to work on multiple assignments simultaneously while maintaining a high level of quality and accuracy.

At SmithGroup, we are committed to helping our staff thrive with great projects and time to unwind. We offer flexible scheduling, a hybrid work environment, 3 weeks of PTO within your first year of employment with the option of purchasing additional time off, 8 paid federal holidays, plus 15 extra Fridays off! Our benefits plan includes medical, dental, and vision coverage, wellbeing resources, paid parental leave, a flex spending account and voluntary insurance options. We invest in your future through our 401(k) program with employer matching, tuition reimbursement program, one-on-one career coaching and professional development opportunities. While we may ultimately pay more or less than a posted salary range, at the time of posting the anticipated salary range for this position is $29.81 to $33.17 per hour. You are eligible to receive overtime pay for hours worked beyond 40 in a work week and a performance-based bonus each year. To be considered for this role, please create a profile and apply! 

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. If you require reasonable accommodation to complete this application, interview, or otherwise participate in the employee selection process, please direct your inquiries to [email protected].