Proposal Lead

The Proposal Lead will co-ordinate and produce the proposal (RFI, PPQ, ITT, RFP, etc) response whilst assembling a proposal team with the skills to prepare and submit a winning proposal. Responsibilities include the introduction and implementation of all necessary proposal procedures and governance. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

To enhance efficiency, the Proposal Lead may leverage digital AI tools and proposal management software to deliver automated proposal content generation, content management, delivery matrices or document analysis.

The Proposal Lead is involved in eighteen (Bid Lifecycle) stages. The effort / commitment required at each stage varies and is shown in our (core role overlay). The Proposal Lead is typically engaged at the beginning of the Bid and Pursuit Phase and exits at Clarification stage.

Proven ability in planning, producing, and delivering compliant proposals within a complex business environment. The Proposal Lead will be experienced in scheduling and running proposal kick-off meetings, leading storyboarding sessions, facilitating key review meetings / final document review, co-ordinating proposal governance / sign off, document production, and delivery of the completed proposal.

Understand the basics of prompt engineering for generative AI / AI tools and how they can be used for driving efficiencies across proposal management tasks, content creation, tone adjustment, and task automation

Familiarity with the legislation around use of AI and relaying critical information and updates to the bid team.

Typically, they will have experience of designing, managing, and updating a Content Library or Proposal Automation Solution.

• Delivery of compliant, professionally produced proposals within customer defined timeframes
• Coordinate and review / edit proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery
• Work with brand marketing and proposal teams to define the brand style and voice for proposal content, ensuring this is consistently applied across all content
• Communicate and influence at a senior level
• Ability to coach sales teams in persuasive writing and proposal best practice
• Proposal automation software (or similar) experience
• Document template management in line with company branding
• Strong time management / prioritisation skills
• Strong written English language skills

Strong academic background or successfully completed the Bid and Proposal Apprenticeship. Advanced MS Word / Powerpoint skills and proficient in MS Office / Adobe InDesign.