Proposal Manager

Description

KS Engineers, P.C. (KSE) is a mid-size engineering and construction management firm ranking in the ENR Top 500 for design and ENR Top 100 for construction management. We are headquartered in Newark, NJ, with regional offices in New York City and Newburgh, NY; Philadelphia and Pittsburgh, PA; Mount Laurel and Mount Arlington, NJ; and Rocky Hill, CT. The firm provides engineering, construction management, and land surveying services to both public and private sector clients. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KS Engineers, P.C. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position: Proposal Manager

Reports to: Vice President/Director

Job Summary:

This is a challenging career position for a seasoned proposal manager. He or she will take full responsibility for the proposal development and production process and will contribute to maintenance of data sources to ensure accuracy of current information. Must be a self-starter with strong organizational skills, possess the ability to handle multiple tasks and meet tight deadlines, and be willing to work overtime as needed to accommodate deadlines and production schedules. Strong writing and proofing skills are a must.

General Qualities:

- Is a proactive self-starter. 

- Provides technical support. 

- Performs specific, well-defined project tasks.

Technical Responsibilities:

- Track and search client activity, including opportunity postings and advertisements. Work with market segment leaders and senior staff to leverage business development activities.

- Maintain up-to-date client and prospect information within the proposal tracking system to track client and project business intelligence.

- Management of prequalification efforts for city, state, and federal agencies, apart from those inherent to specific proposals

- Provides entire life cycle support for RFPs, RFIs, White Papers/ Conference Presentations, and other proposal related submissions.

- Develop compliance matrices to ensure both compliance and responsiveness to the RFP specifications and identify areas of responsibility and specific tasks to be performed.

- Develop the proposal schedule, set up all meetings to include status calls, color team reviews, questions and answers discussions, and kick-offs. 

- Communicate with teammates - set up meetings, send out data calls, attend solution sessions.

- Ensure accuracy and adequacy of final work product, including in-process and final reviews, checking for compliance with applicable standards, validation, and change verification, and ensure acceptable style layout. Ensure that there are no inconsistencies between cost and technical volumes.

- Ensure that the proposal development process is followed throughout proposal preparation.

- Update marketing materials, including project descriptions and resumes, in company format

- Collaborate with the Capture Manager and/or opportunity owner to conduct strategy development sessions that typically include senior executives/directors/managers.

- Participate in solution and strategy sessions with technical leaders, writers, and graphic artists.

- Perform other duties as assigned.

Requirements

Education Requirements:

- Bachelor's degree in English, journalism, marketing, communications, architecture, engineering, construction management or related field, or equivalent experience and training

Knowledge-Skills-Abilities:

- Minimum 3 years of experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry

- Knowledge of federal SF 254, SF 255, and SF 330 formats

- Keen ability to multi-task and meet strict deadlines

- Effective interpersonal, supervisory, oral, and written communication skills

- Proficient in using the Microsoft Office Suite, Adobe InDesign, and Adobe Acrobat Professional

- working knowledge of Adobe Photoshop and Illustrator

- Able to follow directions and verbal orders with minimal supervision.

- Must display leadership skills.

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.