Proposal / Marketing Coordinator

Entellus is not just your typical civil engineering, land surveying, and construction services firm. We’re on a mission to build a different kind of engineering company. A place where people are excited to come to work and feel a sense of community. An organization that adapts to the changing needs of our clients and delivers constant quality with fierce integrity. And a happy culture that brings the best minds together to improve the world around us. This is what we call The Entellus WayTM.

As our company is growing rapidly, we’re looking for a collaborative team player to join our marketing team in Phoenix, Arizona. In this role, you'll have the chance to use your creativity to support the company's marketing and business development efforts in a fun and exciting work environment. If you're ready to use your talents to help shape the future of our company and have fun while doing it, we encourage you to apply for this exciting opportunity!

Responsibilities:

Proactively collaborate with technical teams and work under the guidance of the Marketing Director to develop winning proposals.
Conduct thorough research and ensure proposals are in compliance with all RFP criteria and requirements.
Manage proposal schedules to ensure all deadlines are met and lead action plans as part of the proposal process.
Develop proposal structure and creative content to meet compliance requirements.
Work with technical staff to obtain proposal information and formulate strategies with winning themes.
Facilitate communication and distribute information with teams, including RFPs/RFQs, amendments, and supplemental information to ensure compliance and accuracy of proposal content.
Source and integrate technical content provided by various authors into a cohesive, compelling, and well-written narrative aligned with winning themes.
Coordinate graphics and images within Entellus Standards to help illustrate the proposal message.
Review proposals for grammar, spelling, accuracy, and to maintain the Entellus voice.
Develop, write, and maintain marketing information systems and records, including staff resumes, project sheets, proposal graphics, marketing calendars, and other standard materials.
Maintain our CRM database related to clients, consultants, personnel, mailing lists, and project histories.
Coordinate award competition entries and ensure compliance with award requirements.
Assist with maintaining company registrations and tracking professional staff licensure updates.
Assist the marketing team on other projects, including but not limited to branding, internal and external communications, website, social media, events, tradeshow planning, and promotions.
What We Are Looking For:

3+ years of relevant experience in marketing or business development, preferably in the A/E/C industry
Familiarity with Adobe Creative Suite (primarily InDesign, Photoshop, and Acrobat) and Office 365 (Word, Excel, PowerPoint, SharePoint, Teams, etc.)
Excellent writing and editing skills with an ability to create compelling narratives that effectively communicate qualifications
Ability to effectively manage time, meet strict deadlines, and work flexible hours as needed
Attention to detail and commitment to quality work
Proven ability to work well with various types of personalities and work styles
Proactive and responsive work ethic with the ability to work independently or as part of a team
Must possess a valid driver’s license
Experience or interest in the Architecture/Engineering industry is a plus
Join Our Team and Enjoy:

A work-life balance with a hybrid (in office / remote) environment that includes 1/2-day Fridays!
Paid holidays, including a "Winter Break" that will help you destress and spend quality time with your friends and family.
Amazing medical coverage, dental, and vision insurance.
Career development programs with the ability to shape your career path and pursue your passions.
Catered lunch-and-learns that provide continuous learning as a team.
Covered industry association memberships and opportunities for networking.
Recognition programs that celebrate your outstanding performance and hard work.
The opportunity to give back to the communities we serve through our various community volunteer activities.
A relaxed and comfortable work environment where you can be yourself and have fun with social events and lots of food.

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