Proposal Specialist

HRG is an employee-owned, nationally recognized, consulting engineering, planning, and infrastructure solutions firm. HRG has 8 offices in Pennsylvania (Harrisburg, King of Prussia, Pittsburgh, Lewisburg, State College, York, Chambersburg, Lehigh Valley) and one office in Morgantown, WV.

HRG is seeking a Proposal Specialist with 1-3 years of experience. The Proposal Specialist will work collaboratively with other Proposal Specialists as well as Marketing and Business Development team members, and technical leadership across HRG’s local offices. This position can be based in any HRG office territory and most of their work can be performed remotely or using a hybrid work schedule. 

Responsibilities

• Review inbound lead sources to identify opportunities worth pursuing (IMS, ECMS, OpenGov, etc.)
• Capture opportunities in CRM (Vantagepoint) and disseminate internally for stakeholder go/no-go decisions
• Schedule and facilitate proposal production kickoff meetings using a Proposal Management Planning template
• Lead proposal production including written content, layout, boilerplate language, scope/fee/schedule (to be produced by technical stakeholders), etc.
• Contact and gather information from sub-consultants as needed
• Produce client short-list presentations as needed
• Participate in presentation practices as needed
• Ensure quality of all produced material (brand consistency/layout, spelling/grammar, tone/style)
• Support Corporate Marketing group in ongoing maintenance of employee resumes, project descriptions, photography, etc. within the OpenAsset digital asset management platform
• Support Marketing group in other functional activities as assigned

• Bachelor’s degree in Communications, English, Technical Writing, or Marketing
• 1-3 years professional of experience
• Architectural, Engineering, Construction (AEC) industry and proposal production experience preferred, but not required
• Adobe Creative Cloud and InDesign experience preferred, but not required (training provided)
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Teams)
• Understanding of CRM and content management systems preferred, but not required
• Ability to work and coordinate efforts from multi-discipline teams across the firm's geographic reach and to lead team meetings with assertive and professional attitude
• Ability to operate under tight deadlines, manage projects simultaneously, and urgent requests
• Valid U.S. driver's license
• Authorized to work in the U.S.

Life at HRG

Are you a creative problem solver who wants to make a difference in people’s everyday lives? Find out why it’s #Good2bHRG :

• Work with Purpose & Impact: Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well-being, connect people and places, and build strong economies in the community around you.
• Comprehensive Compensation & Benefits: HRG offers a generous total rewards package including bonuses and other cash rewards, 401(k) with company match, Employee Stock Ownership Plan, medical, dental, vision, short- and long-term disability, life insurance for you and your dependents, general paid time off, paid parental leave, pet insurance, and more.
• 100% Employee Ownership: Every member of the team shares in the firm’s financial success through the company-funded employee stock ownership plan (ESOP), but ownership means so much more to us at HRG. It’s about communicating transparently, being accessible, and empowering everyone to contribute their ideas.
• Bright Opportunities for Growth: HRG has experienced steady annual growth over the past decade, adding new services and new territories across the tri-state area. We have a detailed path to continue that growth in the decade to come, and our people are the foundation of that plan. We provide ample training, mentorship, and peer networking opportunities, so you can continue to evolve your skills and take on new challenges. We also provide generous reimbursement for continuing      education, licensure and certifications, and professional memberships.
• Freedom and Flexibility to Define Where and When You Work: You have many goals: professional and personal. At HRG, you’ll be able to pursue them all. Our team has incredible flexibility to adjust their schedule around their life, start the weekend early with Half-Day Fridays, and do their work at home, in the office or any combination they choose.
• Fun, Supportive Environment: HRG has a One Company mindset focused on collaboration and shared success, not competition. Our founders set out to create an enjoyable workplace, and their vision continues today with regular potlucks, picnic lunches, team building retreats, and friendly games.
• National Recognition: HRG’s people and projects have won 100s of awards, including ENR MidAtlantic’s Design Firm of the Year.
• Great Place to Work: We’ve been honored numerous times as a Top Workplace, Employer of the Year, and one of the Best Places to Work in PA. We’ve also been recognized at the national level as one of the Best Places to Work in Engineering and one of the Best Places to Work Remote/Hybrid.

Join us in driving future business while fostering a culture that values every team member's contribution. Apply now to be part of a company that truly values its people.

Unsolicited resumes from third party agencies will be considered the property of Herbert, Rowland & Grubic, Inc. (HRG)