Proposal Specialist

Proposal Specialist

Job Reference Number: 37079
Employment Type: Full-Time, Onsite 
Segment: Elior Corporate
Brand: ENA Corporate
Location: Minneapolis, Minnesota (US-MN) 

The Role at a Glance:

Join Elior North America and play a vital role in driving our growth through strategic, high-impact proposals. As a Proposal Specialist, you’ll collaborate with Business Development Directors (BDDs) and cross-functional partners to craft compelling, compliant, and visually engaging responses to Requests for Proposals (RFPs) across all market segments.

You’ll bring creativity, organization, and strategic thinking to every stage of the proposal process — from planning and writing to design and final delivery. In this role, you will manage multiple projects simultaneously, coordinate diverse contributors, and ensure that every proposal reflects our brand, capabilities, and vision with clarity and precision.

Reporting to the Proposal Segment Lead, you will directly contribute to the company’s growth strategy by delivering high-quality proposals that help us win new business and strengthen client partnerships.

#LI-RK1

#Boost

What You’ll Be Doing:

Proposal Development & Strategy

• Partner with BDDs to develop clear, concise, and compliant RFP responses tailored to client needs.


• Lead the development of non-RFP proposal materials, leveraging templates, existing content, and repository resources.


• Manage multiple proposal projects simultaneously, balancing shifting priorities and tight deadlines.

Content Creation & Quality Assurance

• Write, edit, and refine proposal content to ensure clarity, consistency, and alignment with brand voice and messaging.


• Ensure all deliverables meet the highest quality standards in grammar, punctuation, readability, and tone.


• Suggest new approaches and enhancements to improve proposal storytelling, structure, and effectiveness.

Design & Presentation

• Use Adobe InDesign to create visually engaging proposal documents within standardized brand templates.


• Ensure proposals maintain brand consistency in graphics, layout, typography, and design elements.


• Organize and maintain a comprehensive library of proposal assets, including photos, templates, and supporting materials.

Collaboration & Stakeholder Coordination

• Act as a central point of contact for proposal contributors, coordinating input from cross-functional teams.


• Communicate progress and updates clearly throughout the proposal lifecycle to ensure alignment and transparency.


• Provide guidance and expertise to internal partners, serving as a resource for proposal best practices.

Process Improvement & Continuous Growth

• Contribute to ongoing improvements in proposal development workflows, tools, and templates.


• Explore opportunities to enhance visual presentation, streamline content creation, and strengthen proposal win strategies.

What We’re Looking For:

Required Qualifications

• Bachelor’s Degree in English, Communications, Journalism, Marketing, or a related field.


• 4+ years of professional experience in proposal development, marketing, or business development support.


• Exceptional written and verbal communication skills with a keen eye for detail.


• Strong project coordination skills with the ability to manage competing priorities and deadlines.


• Proficiency in Adobe Creative Suite, especially InDesign, and Microsoft Office (Word, Teams, SharePoint).


• Proven ability to collaborate across decentralized, cross-functional teams.

Preferred Qualifications

• Experience in the foodservice, hospitality, or facilities management industries.


• Familiarity with APMP best practices or similar proposal management methodologies.


• Strong conceptual design skills with a high-level understanding of layout and typography principles.

Work Location:

This is a hybrid position based in our Minneapolis regional hub located in zipcode: 55413

Compensation:

Compensation for this role ranges from $65,000 to $70,000, commensurate with experience.

Benefits:

• Medical, Dental, and Vision Insurance (for full-time employees)


• Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity


• Employee Discount Program


• Commuter Benefits (Transit and Parking)


• Employee Assistance Program (EAP)


• 401(k) Retirement Plan


• Paid Sick Time


• Holiday Pay (9 paid holidays)


• Paid Time Off


• Tuition Reimbursement (for full-time employees)

About Elior North America:

Elior North America is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised  by management as needed.