Proposal Writer

Job Summary: We are seeking a detail-oriented and persuasive Proposal Writer to join our Team. The Proposal Writer will be responsible for crafting high-quality proposals and RFP (Request for Proposal) responses that highlight our capabilities, services, and competitive advantages. This role plays a key part in winning new business and maintaining long-term client relationships by creating compelling, customized documents that align with each prospect's needs.

Key Responsibilities:

• Help maintain sales databases, register our company with large employers, write technical procedures for the company when not working on large technical bids.
• Analyze RFPs, RFQs, and bid documents to determine submission requirements and strategic approach.

• Write clear, concise, and persuasive content for proposals, bids, and other sales documents.

• Collaborate with sales, operations, and management teams to gather accurate technical and service information.

• Customize boilerplate content and ensure proposal consistency in style, format, tone, and messaging.

• Develop executive summaries, scopes of work, pricing justifications, and service delivery models.

• Manage proposal schedules, deadlines, and compliance checklists.

• Maintain a library of templates, past proposals, resumes, and standard content for reuse.

• Support marketing and business development initiatives with written content (e.g., case studies, capability statements).

Ensure all proposals are aligned with EC standards and present a professional, polished image.

 

Qualifications:
 

• Technical writing skills.

• Communications, Marketing, Business, or related field (preferred).

•  experience in proposal writing, ideally in B2B or service industries (experience in janitorial or facilities services is a plus).

• Excellent written and verbal communication skills.

• Strong attention to detail, organization, and time management.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Adobe Acrobat and proposal tools 

• Ability to manage multiple projects and deadlines simultaneously.

Competitive salary and  commissions program:  

 Starting salary based on industry experience, education and other relevant qualifications.

Earnings Expectations $75,000+  annually. 

 We offer benefits to full-time employees on the first of the month following 60 days of full-time employment. 

Benefits include:

• access to group health insurance [UW health network]
• dental insurance
• paid vacation and holidays
• paid sick days
• AFLAC
• The Legal Shield/Pre-paid Legal