Proposal Writer

Proposal Writer
Location : Dallas, TX (Hybrid Working)
Salary: Circa $120k
Reports to : Proposal Manager
Job Summary :
On behalf of our client, we are hiring for a Proposal Writer who is instrumental in crafting detailed, persuasive, and compliant proposals in response to client requests for proposals (RFPs). This role requires a keen ability to synthesize technical information and business concepts into clear, coherent narratives that align with client specifications and company goals. The ideal candidate is detail-oriented, possesses excellent writing and research skills, and has a strong background in proposal preparation within a competitive industry.
Key Responsibilities :
Proposal Writing and Document Preparation
Develop high-quality, compelling, and compliant written proposals, responses, and presentations that clearly articulate the value proposition and differentiators.
Collaborate with subject matter experts (SMEs) and technical teams to gather information and ensure the accuracy and relevance of proposal content.
Tailor proposals to reflect the strategic goals of the potential client, incorporating persuasive writing techniques and clear, concise language.
Manage multiple proposal responses simultaneously, ensuring all are crafted and submitted on schedule.
Read, analyze, and interpret customer-specific RFPs to determine the best approach and presentation of the response.
Gather necessary content from stakeholders, experts, and other contributors to comply with the requirements.
Ensure grammatical and technical accuracy of content submitted to customers.
Coordination and Collaboration
Work closely with the Proposal Manager to create, develop, and manage the technical proposal response outline.
Assist in assembling artifacts and communicating win strategy for new procurement efforts by creating PowerPoint presentations and storyboards.
Help Proposal Manager organize deliverables and other content into response templates.
Participate in weekly departmental meetings and collaborate with cross-functional teams on proposals.
Editing and Quality Assurance
Perform routine quality and compliance reviews of technical proposal documents to ensure 100% compliance with RFP requirements and compelling responses.
Review edit, and/or write/rewrite content from and in coordination with cross-functional teams, focusing on accuracy, readability, sufficient detail, and brevity.
Apply proposal-level domain knowledge of relevant technologies to write basic content for further development by SMEs.
Research and Analysis
Work with BD to assist with external environmental research to understand current and future customers, as well as the competitive landscape.
Help build and maintain detailed profiles on current and future competitors and customers using various methods of research.
Analyze FOIA requests, pulling out detailed information from competitors' winning responses.
Documentation Management and Process Improvement
Manage and organize proposal documentation, maintaining a comprehensive database of all proposal inputs, drafts, and final submissions.
Contribute to the continuous improvement of the proposal process by identifying and implementing enhancements to tools, templates, and procedures.
Assist in the development and updating of a standardized proposal library, including templates, case studies, and frequently used responses.
Assist with the administration of the production of the proposal, including formatting, editing, printing, assembling, and shipping the proposal response per Company and RFP process/deadlines.
Education and Experience :
Bachelor's degree in English, Journalism, Communications, Marketing, or a related field.
Minimum of 5 years of experience in proposal writing, preferably within the Tolling/ITS sector.
Demonstrated ability to produce compelling, well-structured, and detailed documents under tight deadlines.
Excellent written and verbal communication skills, with a keen eye for detail.
Familiarity with tools and software used in proposal development, such as Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and proposal management software like Qvidian, Loopio, or RFPIO.
Ability to utilize collaboration platforms (e.g., SharePoint) to manage documents and coordinate with team members.
Required Skills/Abilities :
Excellent written and verbal communication and presentation skills.
Strong attention to detail to ensure accuracy and completeness of proposals.
Ability to maintain high-quality standards even under pressure and tight deadlines.
Strong attention to detail to ensure accuracy and completeness of proposals.
Ability to maintain high-quality standards even under pressure and tight deadlines.
Understanding or ability to quickly learn of the technical aspects related to the industry.
Ability to conduct thorough and efficient research to gather necessary data and insights for proposal content.
Editing: Strong editing skills to refine proposal content for clarity, tone, and compliance with RFP requirements
Ability to conduct quality checks and reviews to ensure that proposals adhere to all guidelines and maintain a high standard of quality.