Proposals Coordinator

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a Proposals Coordinator to join our multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Job Duties

• Collaborate with technical staff and leadership to create compliant, and on-brand proposals.


• Manage the end-to-end proposal process including layout, production, and timely delivery.


• Analyze RFQs/RFPs to determine proposal requirements; develop compliance checklists, timelines, and responsibilities matrix.


• Coordinate internal proposal kickoff and production meetings.


• Coordinate proposal preparation as a prime entity working with subconsultants/subcontractors and as a subconsultant/subcontractor working with other prime entities


• Schedule and manage quality control reviews; integrate edits and ensure content accuracy.


• Gather, update, and organize supporting materials such as project descriptions, resumes, licenses, certifications, form SF330 and related documents


•  Maintain and update proposal content database including resumes, boilerplate content, and project data sheets


• Track pursuit status, submit final packages, and follow up on award outcomes.


• Archive completed proposals and maintain an organized digital filing system.


•  If shortlisted, assist in preparation of presentation materials working with various platforms (PowerPoint, etc.) and in coordination with outside proposal preparation firms.


• Develop and schedule engaging content across social media platforms (LinkedIn, Instagram, Facebook, etc.) to support branding and business development goals.


• Coordinate with internal teams to gather stories, project milestones, and events for promotion.


•  Monitor social media engagement, respond to comments/messages, and report on performance metrics.


• Other duties as assigned

Required Skills and Qualifications

• Bachelor’s degree (in English, Communications, Journalism, Marketing preferred) preferred or equivalent experience


• Minimum of three years of experience in the A/E/C industry, experience in the municipal Water/Wastewater utility sector a plus


• Proficient in Adobe Creative Suite (with a focus on InDesign or similar software), Canva, Microsoft Office, and various social media management tools


• Excellent organizational and time management skills with the ability to prioritize and multitask.


• Strong written and verbal communication skills.


• Team-oriented with a strong ability to thrive in a collaborative work environment.


• Must pass pre-employment drug screening.


• Legally authorized to work in the US without sponsorship, We will not support sponsorship, i.e. H1B, or TN visas

**NO RECRUITERS**