Proposals Coordinator I

Description

Position Title: Proposals Coordinator I

Department: Proposals

Location: Santa Ana, CA 

FLSA Status: Non-exempt, Full- Time 

Job Summary: 

We are seeking a detail-oriented and highly organized Proposals coordinator to support the proposal development process. This role involves assisting in the preparation and coordination of proposals for various projects, ensuring all materials are accurate, complete, and submitted on time. The Proposals Assistant will work closely with the Proposal Manager and other team members to help deliver high-quality proposals that meet client and company expectations.

Key Responsibilities: 

• Assist in the preparation of proposal documents, ensuring all sections are complete and compliant with client requirements.
• Coordinate with internal teams to gather necessary information and ensure proposal timelines are met. 
• Maintain an organized repository of proposal materials, templates, and reference documents. 
• Review and proofread proposal content for accuracy, grammar, and clarity. 
• Prepare and format documents in line with company branding and submission guidelines. 
• Assist with the creation of proposal graphics, charts, and tables when necessary. 
• Manage and track the progress of multiple proposals, ensuring deadlines are adhered to. 
• Assist with compiling and maintaining data for future proposal submissions. 
• Provide general administrative support to the proposal team.
• Assist with companywide tasks

Qualifications: 

•  Experience in the EMS (Electronic Manufacturing Services) - required
• Bachelor’s degree in business or a related field (preferred).
• At least 1 year of experience in proposals development in the contract manufacturing industry (preferred).
• Technical knowledge including but not limited to ability to read technical drawings 
• Knowledge of CalcuQuote quotation solution would be a plus 

Skills: 

• Proficient in Microsoft Excel, strong computer skills (required)
• Able to work independently in an extremely fast environment. 
• Excellent communications skill
• Excellent math analytics skill
• Attention to detail and be proactive
• Well-organized and able to multi-task
• Demonstrate strong problem-solving skills

Physical Requirements: 

• Ability to sit for long periods.
• Ability to perform repetitive motions, such as typing, using a computer, or handling equipment.
• Must be able to lift up to 10 pounds occasionally.

---

This job description is intended to provide a clear overview of the primary duties and responsibilities for the Proposals Assistant position. It is not an exhaustive list, and other tasks may be required as needed to support the company’s operations.

Regal Technology Partners is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. We strive to create an inclusive and diverse work environment where everyone is valued and respected.

If you require any accommodation during the application process or have any questions regarding our EEO policies, please contact Human Resources, [email protected]